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Posted: 23-Dec-22
Location: Washington, D.C.
Salary: Open
Internal Number: 107125-en_US
We are seeking a Program Coordinator for the U.S.–ASEAN Institute for Rising Leaders Fellowship will work with the Director of the U.S.–ASEAN Institute for Rising Leaders to support and run the program. The coordinator will have a range of administrative, operational, and programmatic responsibilities including providing support to the Director and the program, events planning, supporting curriculum planning, co-curricular activities, and programs for the fellowship. The coordinator will play a key role in maintaining the fellowship through proper reporting, monitoring, and review of fellowship requirements. The Program Coordinator will also assist, when applicable, in grant/government proposal writing and/or renewal of the fellowship or other related programs.
The U.S.–ASEAN Institute for Rising Leaders Fellowship, announced by the White House in conjunction with the May 2022 ASEAN–U.S. Special Summit, will bring up to 30 mid-career public service professionals from ASEAN countries to the Johns Hopkins School of Advanced International Studies (SAIS) in Washington for a leadership development program beginning in the summer of 2023.
Specific Duties & Responsibilities
60% -- Manage fellowship events and programs logistics, including
- Managing end-to-end events planning and logistics.
- Identifying and securing guest speakers.
- Researching potential programming.
- Managing and coordinating travel arrangements for fellows and others involved.
- Providing on-site event support.
- Tracking expenditures and reconciling financial records.
- Assisting with fellowship renewals when applicable.
- Working with the Director to create semi-annual and end of year reports on the progress of the program.
- Responding to inquiries regarding the program.
25% -- Curriculum and program planning and assessment, including
- Supporting the preparation and implementation of the curriculum.
- Identifying evaluation methods and benchmarks.
- Reviewing program learning outcomes.
- Establishing tools to aid in data analysis, and reporting on outcomes.
- Advising fellows prior to, and during, their residency.
- Evaluating the curriculum for improvements.
- Supporting design and implementation of fellowship alumni activities.
10% -- Budgeting, including
- Managing and processing invoices.
- Processing reimbursements.
- Submitting program reimbursements through Wide-Area Workflow system (WAWF).
- Assisting with balancing the budget annually.
5% -- General Administrative Support, including
- Providing general administrative support to the Director/Lead Instructor as needed.
- Scheduling meetings.
- Supervising student workers—as needed.
- Other duties as assigned.
Minimum Qualifications
- High School Diploma or graduation equivalent required. Bachelor's degree strongly preferred.
- Five years of progressively responsible related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
- Events management and program planning experience.
- Previous experience with grants or contract management and budgeting highly favored.
- Experience working in a university setting.
Preferred Qualifications
- Exceptional administrative and organizational skills to work effectively in a dynamic, deadline-oriented environment that requires balancing multiple assignments simultaneously daily.
- Ability to prioritize and move between different and varied tasks.
- Excellent oral and written communications skills and attention to detail.
- Ability to interact effectively with individuals from diverse cultures.
- Proficient in Microsoft Office (including Excel), and able to easily learn JHU-specific software.
Classified Title: Program Coordinator
Working Title: Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Min/Mid/Max Hourly Range: $20.40/ $28.00/ $35.70 (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8:30 am- 5:00 pm
Exempt Status: Non-Exempt
Location: 01-DC:District of Columbia
Department name: 60004427-Executive Education & Strategic Initiati
Personnel area: SAIS
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
NOTE:
This hybrid position must be worked from Washington, DC.
This position does not offer sponsorship.
Please refer to the job description above to see which forms of equivalency may be permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
