Required Qualifications (evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree and two (2) years of full-time directly related experience may be considered. Two (2) years of experience in Warehouse Operations or inventory. Two (2) years of supervisory experience. Proficient in Microsoft Office Suite. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications: Bachelor's degree (foreign equivalent or higher) in Business Management, Supply Chain Management, Logistics or related field. Additional, two (2) years of experience maintaining inventory. Experience with receiving shipments. Experience operating material handling equipment, i.e pallet jack, fork lift, etc. Previous customer service experience. Prior computer experience working with a Computerized Maintenance Management System, work order system and/or inventory system. Prior experience at a University or similar facility.
Brief Description of Duties: The Warehouse Inventory Supervisor is responsible for planning, organizing, and monitoring the receiving, storage and distribution of all items received. Ensure smooth and consistent operations so parts and supplies are located and distributed to proper departments in an effective and efficient manner. Additionally, this position is responsible for accurate record keeping, promoting safety and excellent customer service.
The Warehouse Inventory Supervisor is responsible for the inventory. Ensure daily inventory cycle counts of materials are performed within the Central Stores Warehouse. Ensure an annual physical inventory is performed and correctly entered into the work order system. Ensure accurate records of inventory transactions are kept to maintain the integrity of the work order system. Ensure operations staff are utilizing the work order system in order to accurately track materials, issued by and received into the Central Stores Warehouse. Ensure that the issuance of materials is timely, continuous in nature and meets the needs of the University. Ensure the receipt of all material is accurate and recorded properly in the computerized work order system and University procurement system. Precise receipt and disbursement to the University community is essential. Schedule daily material deliveries to the campus community.
Responsible for the organization of materials, parts and supplies within the Central Stores Warehouse to ensure optimal workflow. This includes preparing and presenting modifications to pallet rack shelving layouts to Assistant Director to ensure peak organization and space utilization. Operate material handling equipment such as pallet jack and forklift.
Responsible for the procurement of materials, parts and supplies using purchase orders, credit cards and other methods as appropriate utilizing state and local contracts while following Procurement guidelines including Preferred Source and MWBE mandates. Assist in remediating vendor issues with respect to materials, parts and supplies shipping status, arrival dates, supplier returns and disbursement to University Community. This requirement may include processing electronic requisitions, entering appropriate.
Recruit, train and supervise staff members in the daily operation of the Central Stores Warehouse as well as completion of performance programs and evaluations. Oversee time and attendance, including scheduling and time management. Responsible for ensuring the satisfactory work performance of staff, to include Labor Relations issues such as verbal and written counseling and employee terminations. Ensure staff is compliant with all relevant safety training, as well as any University mandated training.
Establish new part numbers and descriptions for incoming Facilities Operations and Residential Operations products. Responsible for maintaining product catalogs, including barcode tags, photographs, signage. Monitor stock levels for obsolete parts to be deemed surplus to ensure maximum space utilization in the facility. Work with Property Control, Environmental Health and Safety, campus community and Office of General Services to facilitate surplus of goods according to state regulations.
Ensure material handling equipment, vehicles and warehouse structures are maintained. Set up annual repair and preventive maintenance purchase orders. Responsible for scheduling maintenance and repairs, tracking expenses, reconciling invoicing.
Works with Assistant Director in developing policies and procedures for the Central Stores Warehouse and assists in the implementation of such policies, as directed. Develop staff training manuals.
Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes: This is a full time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.
This position will remain posted until filled or for a maximum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.
THE FOLLOWING PARAGRAPH ONLY APPLIES TO POSITIONS THAT MAY COME IN CONTACT WITH PATIENTS OR PATIENT CARE EMPLOYEES.
In response to the New York State Department of Health (DOH) regulation requiring Hospital and Nursing Home personnel to be fully vaccinated against COVID-19, candidates selected for patient care positions or positions that may come in contact with patients or patient care employees, if not already vaccinated, must be fully vaccinated or obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the DOH vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also allows for limited exemptions with reasonable accommodations, consistent with applicable law.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere. Visit ourWHY WORK HERE page to learn about the total rewards we offer.
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.