Career Center

The International Vaccine Access Center (IVAC) in the School of Public Health is seeking a Grants & Contracts Analyst (GCA) who will be responsible for activities related to sponsored and non-sponsored proposals & projects within our center. The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 95% of time.  Specific responsibilities for pre-award and post-award activities, to include but is not limited to, proposal preparation and submission, financial report development, account maintenance, oversight, compliance, and grant closeout. The GCA will work independently as well as part of the IVAC Operations Team on a variety of grants/contracts. that range from simple to complex. This role will also assist with aspects of non-sponsored funds such as processing gifts, tracking expenditures on non-sponsored accounts, and requesting new discretionary and gift accounts.

Job Scope/Complexity

• Will provide guidance on proposals, policies and guidelines to IVAC faculty and other scientific/research professionals within and outside of the university.
• This position will work independently on a variety of complex level grants/contracts, including those from the Bill & Melinda Gates Foundation, World Health Organization (WHO), USAID and other funding agencies.
• Grants, contracts, and awards may involve highly detailed budgets, multiple projects, contracts and Sub-awards to external entities both domestic and international.
• Will provide updates and information to other groups outside of the department but within JHU, such as, Johns Hopkins Program for International Education in Gynecology and Obstetrics (JHPIEGO), Epidemiology, and School of Medicine.

Specific Duties & Responsibilities

• Partner with and function as point of contact with center faculty and budgetary staff, Department of International Health Sponsored Projects Administrator, and personnel from the Johns Hopkins University Research Administration (JHURA) office regarding the planning and development of application submissions to various private agencies/foundations, federal government and commercial companies.
• Will work with the Sponsored Project Support Services (SPSS), Human Resources Support Services (HRSS), Purchasing, Accounts Payable/Receivables as well as other university level offices.
  
• Will also work directly with management on non-sponsored funds, including discretionary funds & gifts. Will liaise with the Development Office and Office of External Affairs.
  
• Serve as liaison between central offices and funding agencies.
  
• Will consult with members of the JHPIEGO finance team on subcontracts by and between IVAC and JHPIEGO.
  
• Understand and utilize institutional policies & sponsor guidelines for pre-award grant process and submission.
  
• Review all sponsored project proposals for assigned faculty. Review involves checking for accuracy, content, completeness, and adherence to all relevant guidelines.
  
• Responsible for the timely preparation of proposal budgets and other required documents, for internal review.
  
• Review budgets and related justification/narratives for appropriateness and completeness. Provide budget details for subcontract negotiations.
  
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  
• Maintain ongoing updates and communications related to pending proposals and current grants and contracts. This includes regular reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Provide relevant updates and reports to departmental leadership, as needed.
  
• Manage related post-award processes, including award set-up, review, account set-up verification, and ensuring that staff is set-up appropriately.
  
• Ensure that post-award responsibilities are complete, including budget distribution, account reconciliation, payroll set-up, cost transfers, payment of invoices and paperwork finalization related to third party contracts and subcontracts
  
• Oversee and direct all aspects of award management activities and provide information to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
  
• Provide information and direct assistance required to complete contract and grant closeouts.
  
• Meet with Faculty and Senior Financial Analyst to review accounts, spending and salary support. plan for future grant submissions.
  
• Complete quarterly base projections in collaboration with the Senior Financial Analyst and Financial Manager.
  
• Other duties as assigned.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education to the extent permitted by the JHU equivalency formula.
• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program no additional experience will be applied.

• Knowledge and understanding Johns Hopkins University accounting system and related fiscal offices.
• Extensive knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, and CDC.

Classified Title: Grants & Contracts Analyst  
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 9 am – 5 pm 
Exempt Status: Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 
Department name: ​​​​​​​IH - Int'l Vaccine Access Center (IVAC)  
Personnel area: School of Public Health 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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