Career Center

The Gates Institute seeks a Grants & Contracts Analyst who will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, subrecipient monitoring, payment processing, and close out. Additional key responsibility is to develop financial reports for forecasting and result analysis and ensures compliance with university and/or agency regulations and restrictions.

Specific Duties & Responsibilities

• Partner with departmental faculty and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
• Review budgets and related justification for appropriateness and completeness of content. Ensure that applicable indirect costs have been applied. Review involves accuracy, content, adherence to relevant guidelines.
• Manage assigned grant submissions to ensure timeliness and accuracy. Provide instruction, preparation assistance and support related to grant application procedures.
• Track proposals, contracts, and other documentation through signature/approval process.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Serve as liaison between research units, central offices, and funding agencies.
• Coordinate the process of setting up awards after grant number is assigned, including reviewing award, verifying award set-up, and ensuring personnel is setup appropriately.
• Pay invoices via Online Check Request, purchase orders, and approver for procurement card.
• Recommend and implement changes to ensure balanced accounts.
• Monitor receipt of payments from sponsors.
• Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
• Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
• Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
• Prepare non-payroll cost transfers to fix any erroneous charges as needed.
• Submit requests for new subaward agreements, independent contractors, and service agreements. See requests through from start to finish.
• Perform other duties as required.

Special Knowledge, Skills, & Abilities

• Knowledge of MS Excel software.
• Knowledge of accounting and budgeting theory and practices.

• Ability to make independent judgments and to act on decisions on a daily basis.
  
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.

• Knowledge of external Federal guidelines/procedures for grants and contracts.
• Knowledge of budget preparation and grant submission process.
  
• Knowledge of SAP and COEUS.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Grants & Contracts Analyst   
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5:00 pm 
Exempt Status: Exempt 
Location: ​​​​​​​School of Public Health 
Department name: ​​​​​​​PFRH Gates Institute  
Personnel area: School of Public Health 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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