As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.
We are seeking a Project Manager External Affairs who will be responsible for the successful launch and completion of the school's convocation (graduation) ceremony. This position will reside in the Office of External Affairs and be responsible for creating and assigning a step-by-step schedule and coordinating efforts. Under the direction of the Senior PM, the Project Manager will work closely with school leaders, faculty, and staff as well as colleagues in university events. The position may also work with external groups including consultants and vendors. This is a 10-month position.
Specific Duties & Responsibilities
Create, plan, and direct a timeline for convocation and ensure all details are carried out according to schedule.
Monitor for accuracy, charges being applied to the JHSPH budget from the University's central Commencement Management that's overseeing the graduation ceremonies for the Divisions.
Create RFPs to ensure the most competitive contracts with all vendors.
Chair the Grad Group commencement committee.
Implement and manage emergency event procedures.
Recruit, assign, train and manage staff volunteers which entail conducting training sessions (if needed) and creating instructions and volunteer assignment documents.
Arrange and contract transportation for faculty and guests (if needed).
Ensure scripts and detailed instructions for use by the dean and other principles, including marshals have been created.
Plan and schedule rehearsal for principles.
Coordinate ceremony procession and recessional with volunteer coordinators.
Work effectively with internal teams, both at the School and University, such as security, parking, custodial services, communications and marketing, alumni relations, and student affairs/registrar.
Meet with university events team to communicate plans and coordinate with the event production company.
Initiate and lead an internal kick-off meeting to bring all responsible parties together.
Lead and conduct periodic project review meetings for work progress and deadline status checks.
Publish and distribute periodic project status reports to ensure the various groups are advised of schedules and progress.
Circulate follow-up documents that outline roles and responsibilities, follow up with team leads to ensure tasks are on track.
Troubleshoot during convocation ceremony, when needed, to ensure event runs smoothly.
Conduct a debriefing meeting to document successes and challenges to consider for the next year's program.
Special Knowledge, Skills, & Abilities
This position requires a highly organized individual with excellent written and oral communication skills, intense attention to detail, the ability to manage multiple tasks simultaneously, is deadline driven, and can set priorities for self and others.
Familiarity with and the ability to maintain work within a project management/tracking system is required.
The successful candidate for this position will meet with colleagues across the school and university and must be able to move around the campuses.
This position requires a professional manner and the ability to effectively function in an extremely fast-paced environment.
Three years related work experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Experience managing special event and working in higher education.
Classified Title: Project Manager External Affairs Role/Level/Range: ATP/03/PC Starting Salary Range: [[$51,210-$70,480-$89,750]] Employee group: Full Time Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m. Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Assoc Dean for External Affairs Off of Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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