Career Center

We are seeking a Sr. Administrative Coordinator who will provide high-level administrative support to the Office of the Vice President and General Counsel members. The Sr. Administrative Coordinator will coordinate office services and administration such as purchasing, vendor management, and facilities maintenance requests. This position will also serve as the front-line receptionist for the Homewood team. The candidate must be able to work in a team environment in a fast-paced legal office and maintain a professional demeanor while interacting with clients, outside counsel, and other university members.

Specific Duties & Responsibilities

• Serve as the point of contact and ensures effective communication across the office with Senior Leadership, including the University President, Vice President, Vice Provost team, and Deans.
• Coordinate special events hosted by individual attorneys (i.e., high-level meetings with members internally and externally from the University and Health Systems), office retreats, seminars, and travel.
• Participate in staff and other special meetings (i.e., Practice Group meetings),
• Assist Executive Assistant / Office Manager in the planning of department meetings and activities.
• Regularly review and prepare highly confidential materials, both written and sensitive conversations that require independent judgment and discretion.
• Prepare travel and accommodation arrangements for attorneys and ensures timely travel and expense reimbursements via SAP.
• Participate in regular Support Staff meetings and professional development sessions.
• Greet and welcome visitors to the office.
• Answer a multi-line telephone, screen, and triage callers,
• Refer questions and direct calls to the appropriate staff members and offices with efficiency and tact.
• Distribute incoming mail for the office.
• Responsible for catering orders for meetings,
• Order and maintain office supplies.
• Work with Facilities and IT departments to arrange service calls and ensure the office is properly maintained and all problems are resolved on time with minimal disruption.
• Manage multiple calendars with complex scheduling by effectively prioritizing requests for meetings; anticipate future schedule conflicts and initiate prompt resolutions.
• Provide backup support for the Homewood and Ashland office.
• Coordinate with Support Staff within the Homewood office for conference rooms, supplies, etc.
• Manage responsibility for the consistent use of file management systems. Ensure files are well organized, maintained, and up to date.
• Additional duties may be assigned.
  

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelors Degree preferred.

Special Knowledge, Skills, & Abilities

• Excellent communication skills, both written and verbal, customer service skills.
• Proven ability to multi-task, prioritize projects, and adhere to deadlines.
• Strong organizational skills with an attention to detail.
• Discretion for privileged and confidential information.
• Ability to work in a fast-paced, collaborative environment and respond quickly, creatively, and flexibly.
• Technologically savvy-experience with basic web search, cloud-based document sharing, Zoom, and Teams.
• Strong computer literacy skills, specifically Microsoft Office (Outlook, Word, PowerPoint, and Excel) and Adobe (Acrobat IX Pro, Reader, FormsCentral), SAP.

Classified Title: Sr Administrative Coordinator    
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday-Friday 37.5 hours per week 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/Homewood Campus 
Department name: ​​​​​​​VP and General Counsel Administration  
Personnel area: University Administration 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

Show more

Show less

Connections working at Johns Hopkins University