Career Center

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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Department of Environmental and Occupational Health Sciences (DEOHS) is seeking a full-time Center and Grant Specialist (payroll title: Program Operations Specialist) to manage the DEOHS Environmental Health and Microbiome Research Center (EHMBRACE) and serves as the finance manager for the Center for One Health Research. The position contributes to department finance and appointment details to ensure actions are correct and in compliance, reconciles expenditures, maintains faculty and center budget summary information, and is on a team heading up department Workday Financial Transformation business processes. In addition, the individual in this role will provide sponsored programs support, as well as general fiscal administrative support.  Interpretation and effective communication of federal, state, and university policies and regulations to faculty, staff, post-doctoral fellows, and students is required.

Specific duties include:

EHMBRACE Manager: The EHMBRACE is an interdisciplinary center investigating environmental exposures, genetic risk factors, microbiome changes and the development of complex human diseases, including cancer, infectious diseases and neurodegenerative diseases.

Manage the administrative and financial elements of the Center including developing and submitting multiple PI pre-award proposals to federal and private entities. Develop multiple core budgets ranging from $500K to $1M per year involving several investigators and units across UW campus and partnering institutions and draft center-supporting narratives for incorporation into the substantial grants including administrative cores; laboratory and animal care compliance and functions; resources and environment; and sub-contract narratives.

Manage the Center’s public-facing website including soliciting content from the Center members; drafting narratives for review by the Director; posting content; and servings as a liaison with the department’s communication team regarding up-dates, social media content and releases.

Coordinate the internal and external advisory committees including ensuring sustained communication regarding Center activities and advisory committee involvement; managing advisory meetings including remote, hybrid and in persons; developing summary and detailed draft information for review by the Director; overseeing reimbursements and meeting logistics.

Manage the recruitment and retention of new and on-going investigators to the Center’s roster of expertise.

Post-Award Finance and Appointment Management

Manage and direct processes to monitor, approve, and review expenditures for research budgets and other accounts directly linked to individual faculty members and two research centers (EHMBRACE and One Health).Establish corrective action plan with faculty and center leadership to resolve discrepancies.

Collaborate with PIs and Center/Research managers to establish budgets for research projects and new initiatives.Consult with PIs and managers to look across budgets and plan for major financial events such as new hires, separations, intensive research studies, or equipment purchases and adjust projections and analysis accordingly.

Monitor complex faculty and staff appointment details and costing allocations using Workday.

Monitor payroll activity to ensure that salary allocations are in compliance with UW and sponsor regulations. Ensure that other staff responsible for completing Workday business processes have accurate and complete appointment and budget details. Perform expense transfers as needed.

Partner with HR Team for all FTE changes, Academic Student Employment entries, academic human resources related changes, comp changes

Establish and maintain account management procedures including preparation and approval of monthly budget reports and ensure accurate monthly reconciliation of expenditures with UW accounting systems and relevant grant award requirements.

Track and report cost share committed to two funded interdisciplinary research centers.

Pre-Award Grant and Contract Administration

Work with DEOHS faculty, other campus units, and collaborative/subcontract institutions to prepare complex proposal budgets and compile sponsored required data/documentation for grant proposals.

Ensure successful proposal submission and ensure compliance by exercising judgement interpreting and applying sponsor, UW, federal and state policies, rules and regulations with grant/contract preparation and implementation.

Manage the proposal process from start to finish ensuring that all sponsor requirements are adhered to; create all administrative proposal documents, upload all proposal documents via sponsor websites, and obtain verification of successful application transmittal to sponsor.

Sponsored Programs Support

Monitor and manage compliance with Faculty Effort Certifications and Grant and Contract Certification Reports for sponsored research through electronic reporting systems. Ensure compliance with FEC and GCCR requirements.

Monitor subcontracts, send invoices to PIs for approval, and process in UW systems.

Actively participate in internal and external audits, responding to auditor’s questions and requests for information.

General Administration

Attend trainings related to Workday, and serve as department focal point for Workday questions and issues.

Partner with Chair’s Office leadership, and DEOHS business team to develop and up-date  documentation of Workday financial business processes and workflows.

Serve as a Financial Transformation leader on relevant business processes and provide mentorship and resource expertise regarding the new financial systems implemented in July 2023.

Requirements

Bachelors degree in Accounting, Finance, Research Administration or related field. Minimum 2-3 years of experience in finance management, including budget planning, analysis, and reporting, in addition to general principles and processes of accounting.

Ability to synthesize and communicate budget and policy information to scientists.

Demonstrated ability to maintain harmonious relationships and effectively address complex and sensitive administrative issues.

Demonstrated attention to detail and proven ability to manage multiple projects in an organized, thorough and timely fashion against pre-determined goals and deadlines.

High degree of proficiency in Microsoft Office suite. Proven leadership and communication skills. Proven ability to organize complex tasks.

Desired

Prior experience in basic science and/or clinical research program in a large academic institution.

Working knowledge of University of Washington’s policies and procedures, particularly related to grant pre- and post-award processing.

Prior experience with University of Washington systems, specifically MyFinancial Desktop, ARIBA, SAGE, and EDW.