The Director of Operations is a full-time year-round administrative position for our Midway campus and reports directly to the Chief Financial Officer. The Midway campus is a 450,000 square foot facility under one roof. Major responsibilities of the position are to oversee all aspects of the following areas and programs (including the staff and vendors directly responsible for them): maintenance, janitorial, engineering, landscape, room reservation/building use, and ensure that normal daily logistics run smoothly. As needed, the Director of Operations manages renovations and new construction projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Responsible for the success of the maintenance team (7 FTE) and engineering department (1 FTE). Develop and encourage growth of team members while ensuring the health and productivity of the overall team.
Maintain a visible and approachable presence on campus. Understand needs, projects, and priorities of all departments/divisions so that the Operations team can provide intuitive and proactive support behind the scenes.
Oversee Freshdesk tickets (work order system) to identify/correct recurring issues and ensure that requests being routed to maintenance and engineering are in line with long term plans and are accounted for in the annual budget.
Secure bids and oversee the services of the contracted service providers with annual contracts – Preventative maintenance on all mechanical systems, water treatment, janitorial, landscape/irrigation, waste disposal, pest control, elevator service, fire alarm monitoring, etc.
Along with the Building Engineer, monitor a systematic preventive maintenance program on all aspects of the physical plant and building. Receive reports from Engineer on regular inspections of these systems and approve corrective action plans as needed.
Oversees room reservations and set up. Schedule, provide logistical support, and staff for all events on campus both during and after hours.
Partner with Building Engineer and Senior Admin team to respond to all after hours building emergencies.
Assume a leadership role in the planning, design, development, and maintenance of future facilities and renovation projects. Serve as point person during active projects to ensure construction process has minimal impact on day-to-day functioning of the School.
Develop annual budget with CFO for both operating and capital needs. Manage and track expenses throughout the year.
Assure that Parish is in compliance with all Federal, State and City regulations related to occupational health and safety.
As a member of the Administrative Committee, provide insight and support to the decision-making processes of the group.
Promote the school’s statement of mission and philosophy.
Work with Director of Community Safety to ensure building security systems are operational at all times and serve as a backup in this function.
MARGINAL DUTIES AND RESPONSIBILITIES
Marginal duties of this position include the following. Employees in this position perform some or all the following tasks. Other duties may be assigned.
Attends Administrative Team Meetings
Attends School Functions, as needed
Education and Experience:
4-year college degree or equivalent professional experience required.
5-years management experience required as well as an understanding of building mechanical systems and their functions.
An employment history highlighted by increasing levels of responsibility.
Job Knowledge, Skills, and Abilities:
Unwavering commitment to communicate respectfully and tactfully with all constituents in a school environment.
Ability to use excellent judgement and keep the School and its mission at the forefront of all decisions especially in difficult situations. Willingness to make unpopular decisions when needed.
Exceptional listening skills and lifelong learner mindset
A strong work ethic and customer centric service mentality.
A sense of humor
Proven organization and management skills
Must be able to meet physical requirements of the position
Knowledge of O.S.H.A. requirements and the ability to routinely follow those guidelines and requirements.
Excellent written and verbal communication skills, as well as proficiency in Microsoft Word, Outlook, and Excel.
Ability to apply common sense understanding and to carry out instructions furnished in written or oral form. Ability to ascertain which people may need immediate assistance and to act accordingly.
Fluency in Spanish a plus.
Must be able to meet the physical and mental requirements of the position.
The School believes that each individual is entitled to equal employment opportunity without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other characteristic protected under federal, state, or local anti-discrimination laws. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment. All Employees are responsible for complying with the School’s equal employment opportunity policy.
Qualified candidates should send a cover letter, resume’ and 3 professional references to email@example.com
Thank you for exploring the professional opportunities available at Parish Episcopal School. As a place that seeks to add value to the lives of the students in our community, we search for faculty members who possess a passion for their subject, an eagerness to build meaningful relationships with those they teach and a recognition of the important place that contemplation and reflection hold in the educational process.
If you are committed to purposeful work and possess a spirit of possibility, I would invite you to learn more about Parish through our website and to apply for an appropriate position.
Parish Episcopal School is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected by law.