We are seeking a Sr. Grants & Contracts Analyst who will work alongside faculty and fellow colleagues to support pre- and post-award activities for the Bloomberg Distinguished Professorships (BDP) team. While this role may require the submission of proposals, the primary goal is to manage post-award functions for BDPs with complex sponsored and non-sponsored account portfolios. This position will report to the Director for Research. Given the very public nature of the BDP program and its importance to University leadership, this position requires a motivated professional with significant expertise in sponsored awards within the academic research environment. The ideal candidate is a quick learner, independent, results-oriented with strong interpersonal skills. Works independently a majority of the time, on complex or highly complex grants/contracts. Provides high-level, professional administrative guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. Interacts with external research/administrative professionals.
Specific Duties & Responsibilities
Manage post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
Assist in transfer of awards for incoming BDPs to Hopkins.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form processing, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed.
Serve as liaison between research units, central offices and funding agencies.
Support PI with administrative assistance for all IRB and ACUC protocols.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Remain updated on changes in policy and sponsors requirements.
Independently manage any assigned grant submissions to ensure timeliness and accuracy.
Work with international sites in terms of compliance.
Provide excellent customer service to all faculty.
Other duties as assigned.
Special Knowledge, Skills, & Abilities
Knowledge of accounting and budgeting theory and practices required.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
CRA certification preferred.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Classified Title: Sr. Grants and Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070-$83,900-$106,710 Employee group: Full Time Schedule: Monday-Friday, 8:30-5:00 Exempt Status: Exempt Location: Remote Department name: Vice Provost Research Office of Personnel area: University Administration
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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