Career Center

Compliance & Processes Coordinator
7712BR
Finance & Administration
Aux-Facilities

Detailed Job Description
Please note: Must be able to work a flexible schedule; including nights, weekends, holidays and during Institute emergencies as needed.
Under the general supervision of the Executive Director of Auxiliary Facilities, the Compliance & Processes Coordinator will be responsible for assisting in the development and implementation of compliance in Auxiliary Facilities. As a key member of the Auxiliary Facilities team, the Compliance & Processes Coordinator will work with key partners across the University to ensure reporting requirements, policies and procedures and to ensure mandatory training requirements are met by the Auxiliary Facilities staff. The Compliance & Processes Coordinator will be responsible for receiving and ensuring the implementation of ADA requests as well as noting areas of concern and non-compliance issues. The Compliance & Processes Coordinator will also review the inspection notifications, physical inspection process, follow-up process for all of housing. The individual in this position will also act in an administrative capacity, ensuring updates to operations manuals, emergency procedures, department policies and department procedures. The Compliance & Processes Coordinator will follow a plan of work and must be highly detailed and date sensitive.

Responsibilities:

• Coordinates and/or performs all training and documentation for management, full time employees, student and temporary employees. Ensure all employees, are in compliance with regulations by assisting in ensuring they have taken and/or been properly trained on Hazardous Chemicals, Confined Spaces, Electric safety, Asbestos, Safety issues, and all federal, state, local regulations and RIT policies.
• Manage, Track and Update Annual Auxiliary Facilities Staff Training & Training Requirements. Work closely with various departments across RIT to help ensure employee compliance with RIT policies and training regulations.
• Assist in the drafting, coordination and implementation and updating of all training manuals, as well as tracking all department trainings to ensure staff training requirements are met.
• Assist in the drafting, coordination, implementation and updating of all department policies and procedures.
• In coordination with the Auxiliary Services Compliance Department and Housing and Auxiliary Services, assist in ensuring essential compliance with Fire Alarm protocols within Housing; including but not limited to notifications to students, tracking individual violations, serving as point of contact for student concerns and compliance needs, and continuous process improvements.
• Assist the Auxiliary Facilities Safety Systems Team in developing educational information to students regarding the Health and Safety processes: including coordinating events for students in regards to fire, health and safety, notifying them about processes, violations of the process and methods to be in compliance with RIT policies, as well as assist in any additional projects in regards fire, health and safety content.
• Assist in ensuring compliance with monthly health and safety inspections through the coordination of specific dates for inspections with students who have specific needs and time restrictions.
• Work directly with various departments across RIT(including, Auxiliary Services Compliance Office, Center for Residence Life, Disability Services Office, Public Safety, Environmental Health and Safety, etc.) in relations to ensuring compliance with Auxiliary Facilities Health and Safety processes.
• Manage ADA Accommodations as it relates to Projects, Support and Compliance for all of Housing.
• Manage and update the Auxiliary Facilities Continuity of Operations Plan.
• Assist in compliance with all aspects of pest control issues, including vendor scheduling, student correspondence, and the training and education of students on process/procedures to prevent pest infiltration and pest removal.
• Assists in preparation of reports to the Auxiliary Services Compliance Department, EH&S and Housing.
• Ensure Vendor COIs and contact information are up to date. Monitor Vendor contracts for compliance with RIT Policies relative to insurance needs, inspections and ensure training requirements for vendor staff are met and maintained.
• Create report and track compliance of Vendors in regards to Vendor false fire alarm tracking, billing, education, and communication.
• Assist in ensuring all Auxiliary Facilities are following and have up to date Material Safety Data Sheets.
• Provide Administrative Support to Executive Director/Assist with Special Projects.
• Liaison with Auxiliary Services/EH&S/Auxiliary Services Compliance FMS/Other Departments for the above areas.
• Manage Temporary Staff/Student Staff.
• OTHER DUTIES AS ASSIGNED

Department/College Description


Minimum Qualifications

• 3 to 5 years of progressive experience.
• Ability to manage multiple tasks with a strong focus on customer service.
• Familiarity with housing accommodation automation systems such as StarRez or ability to learn.
• Demonstrated ability to work with Microsoft Office (specifically word and excel).
• Must possess excellent interpersonal skills and have ability to interact effectively with individuals from diverse backgrounds.
• Must be able to effectively prioritize work demands, handle multiple tasks simultaneously; work independently and with attention to detail.
• Process Review and Administrative Experience.
• Must be reliable, dedicated, and trustworthy.

PLEASE NOTE: The individual hired for this position will be required to have a pre-employment Motor Vehicle check, and the Motor Vehicle Report must clear RIT's Safe Driving Policy (please refer to page 4).



Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 116H

How to Apply
How to apply: In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

The direct link to this posting can be found here: https://sjobs.brassring.com/

Additional Details


Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness

RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov







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