As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), we are seeking a Grants Associate who will manage the non-financial aspects of pre-award administration for their assigned Departments/Divisions. This role provides the final institutional review and submission of proposals and award acceptance for federal and non-profit grants and incoming subgrants, ensuring responsiveness to sponsor guidelines and compliance with federal and institutional policies. Reporting to the Associate Director of Grants, the ideal candidate will be a self-motivated, organized, team-oriented person who has strong analytical skills, is attentive to detail, and can excel in a fast-paced, deadline-driven work environment.
Specific Duties & Responsibilities
Manage the grants process from proposal submission through closeout for assigned departments/divisions.
Communicate with faculty and staff to provide instruction, assistance and advice on grant preparation and administration and to request corrections and resolve discrepancies.
Remain informed and up to date on events, regulations and changes that affect sponsored projects.
Interpret guidelines and assist in applying them to specific proposals, awards and issues.
Provide guidance and mentoring to department partners on best practices in pre-award administration.
Arrange and conduct specialized and ad-hoc training courses for departments as needed.
Work collaboratively within the Office of Research Administration as well as with other central University offices, external organizations, collaborators and sponsors.
Other duties as assigned by supervisor.
Review, negotiate and accept grant awards and agreements on behalf of the University.
Work with compliance offices, Johns Hopkins Technology Ventures, the Office of General Counsel and sponsors to resolve any conflicts regarding award terms and conditions.
Request and process certification of human subjects and/or animal approvals from IRB and IACUC offices.
Process sponsors prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc.
Submit account setup requests for new awards or award updates.
Bachelor's Degree required.
Minimum of three year's experience in research administration, inclusive of at least one year in a sponsored research environment with some specialized experience in grant administration.
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Demonstrated understanding of research administration best practices and some familiarity with legal principles of negotiation and grant administration.
Must be able to manage competing priorities with multiples sometimes tight deadlines.
Proficiency in Microsoft Word, Microsoft Excel, Adobe Acrobat and various institutional, federal and non-federal electronic proposal submission and award management systems: Coeus/FIBI, eRACommons, Grants.gov, ASSIST, proposalCENTRAL, fastlane/Research.gov, etc.
Familiarity with federal agency policies, regulations, application requirements and their application to sponsored research.
Excellent oral, verbal and written communication skills.
Experience developing and conducting trainings on research administration topics.
Understanding of Uniform Guidance (2 CFR 200), including cost principles.
Familiarity with legal terms and conditions that typically appear in sponsored project agreements that may require negotiation.
Classified Title: Grants Associate Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070-$83,900-$106,710 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5 pm Exempt Status: Exempt Location: Remote Department name: SOM Admin Res Sponsored Projects Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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