The Department of Health Policy and Management is seeking aSr. Administrative Coordinator who will provide high-level administrative support to Dr. Eric Bass and Dr. Claire Snyder. This role will coordinate office services, administrative activities, purchasing, accounts reconciliation, records control, manage multiple calendars, and coordinate all travel arrangements. The Sr. Administrative Coordinator will interpret operating policies of the University; work closely with the departments finance and administration team to exercise independent judgment in the resolution of administrative problems. Whilst this is a full-time hybrid post, the department recognizes that flexibility in work arrangements can improve productivity, moral, and work-life balance. As such, flexible working patterns will be considered as will reduced hours.
Specific Duties & Responsibilities
Provide comprehensive administrative and project support to the Director of the Evidence-based Practice Center (EPC) and the Director of the Program for Building Lifestyle, Outcomes, and Care Services Research in Cancer (BLOCS);
Coordinate and manage diverse tasks related to preparation of grant proposals that must be completed with meticulous attention to detail within tight timelines;
Represent the leadership of the Evidence-based Practice Center (EPC) when budgetary or personnel issues need extra attention.
Coordinates and arranges complex calendaring by planning and scheduling meetings, conferences, teleconferences, and travel arrangements.
Coordinates travel logistics including transportation, accommodations, and meals; schedule meetings and create an itinerary to include bios and other support materials as necessary.
Tracks expenses and prepare expense reports for reimbursements.
Prioritizes, handles, and triages all phone calls and messages to the appropriate offices.
Develops, revises, and coordinates faculty meeting schedules.
Assists in the production of center newsletters.
Greets visitors; opens, sorts, and screens mail; prepares agendas for faculty meetings and takes and distributes minutes; prepares correspondence on behalf of the Directors.
Coordinates and implements office services such as purchasing, records control, and equipment maintenance.
Assists with special event planning.
Prepares and updates bio-sketches and CVs.
Oversees storage of office files.
Assists in training new employees.
General administrative duties include, but are not limited, to scanning, copying, sorting mail, office and kitchen/control center supplies, triaging phone calls, and greeting and assisting visitors.
Handles telephone calls from patients and enter information into Epic electronic medical record system.
Maintains master listing of patients.
Determines priorities and maintains a high degree of professionalism.
Performs other duties as assigned.
Special Knowledge, Skills, & Abilities
Word processing, Excel, MS Access, PowerPoint. Excellent verbal and written communication skills.
Demonstrated ability for self-direction and initiation required.
Demonstrated ability to work independently and as part of a team.
Excellent interpersonal and organizational skills.
Oversees office operations and trains others as appropriate.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelors Degree preferred.
Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday to Friday: 8:30 am – 5 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Health Policy & Management -EPC Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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