The Berman Institute of Bioethics is seeking an Administrative Coordinator who will provide academic coordination, administrative assistance, and scholarly support for the Deputy Director for Medicine; Harvey M. Meyerhoff Professor of Bioethics and Medicine. Requires strong organizational, analytical, and management skills, including project management, data analysis, and special projects as required. The Administrative Coordinator will report to the Academic Program Administrator.
Specific Duties & Responsibilities
Manage calendars for assigned faculty member, prioritizing multiple requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up regularly on activities and tasks.
Submit reimbursement requests via Concur and order supplies for Shopping Cart. Submit check request via SAP.
Coordinate and execute routine meetings and special events; organize travel arrangements, catering, venue reservations, contracts, conference lines, A/V support, and other aspects as needed.
Prepare agendas and meeting materials for distribution. Attend meetings and record minutes. Compile decisions and action plans discussed in meetings and ensure the appropriate follow-up is conducted.
Draft letters and memoranda, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
Manage assigned projects through to completion.
Provide support for academic and policy-oriented inquiries.
Assist in preparation of grant applications/renewals in conjunction with faculty members and research staff. Maintain and update as necessary CVs, current and pending support, and biosketch documents for NIH and NSF awards.
Produce reports and documents utilizing Word, Excel, Power Point, Access, and other software. Proofread and edit confidential and sensitive information and prepare official documents for signature. Analyze existing systems for improvement, design and maintain administrative filing systems to include filing, retrieval, storage, coding, updating, and destructions.
Provide support and or manage special programs, scholarly initiatives or projects as assigned.
Perform other duties as assigned.
Special Knowledge, Skills, & Abilities
This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.
Possess excellent computer literacy, word processing, and spreadsheet skills with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Acrobat, RefWorks, library and online research to include online journal databases, with the ability to quickly learn new software is required.
A demonstrated attention to detail is vital as the incumbent will be required to work with a high degree of accuracy to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects with concurrent deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
Highly motivated self-starter with excellent organizational skills. Able to utilize discretion and diplomacy when working with sensitive and privileged subject matter, maintain confidentiality, and exercise good judgement.
Adept in effectively communicating through excellent oral and written skills to a wide range of constituents internally and externally.
Ability to work efficiently and professionally as a collaborative team member with BI faculty, staff, leadership, and external contacts. Embrace the mission of the Berman Institute of Bioethics.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
2 years related research program coordination or grant management experience.
Ability to handle multiple projects simultaneously.
Experience conducting project monitoring.
Classified Title: Administrative Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience) Employee group: Casual / On Call Schedule: 8 hours a week Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Bioethics Institute Personnel area: Academic and Business Centers
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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