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The Berman Institute of Bioethics is seeking an Administrative Coordinator who will provide academic coordination, administrative assistance, and scholarly support for the Deputy Director for Medicine; Harvey M. Meyerhoff Professor of Bioethics and Medicine. Requires strong organizational, analytical, and management skills, including project management, data analysis, and special projects as required. The Administrative Coordinator will report to the Academic Program Administrator.

Specific Duties & Responsibilities

Administrative Support

• Manage calendars for assigned faculty member, prioritizing multiple requests, and ensuring conflict-free meetings and appointments. Create and manage tickler files and follow up regularly on activities and tasks.
  
• Submit reimbursement requests via Concur and order supplies for Shopping Cart. Submit check request via SAP.
  
• Coordinate and execute routine meetings and special events; organize travel arrangements, catering, venue reservations, contracts, conference lines, A/V support, and other aspects as needed.
  
• Prepare agendas and meeting materials for distribution. Attend meetings and record minutes. Compile decisions and action plans discussed in meetings and ensure the appropriate follow-up is conducted.
  
• Draft letters and memoranda, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
  
• Manage assigned projects through to completion.
  
• Provide support for academic and policy-oriented inquiries.
  
• Assist in preparation of grant applications/renewals in conjunction with faculty members and research staff. Maintain and update as necessary CVs, current and pending support, and biosketch documents for NIH and NSF awards.
  
• Produce reports and documents utilizing Word, Excel, Power Point, Access, and other software. Proofread and edit confidential and sensitive information and prepare official documents for signature. Analyze existing systems for improvement, design and maintain administrative filing systems to include filing, retrieval, storage, coding, updating, and destructions.
  
• Provide support and or manage special programs, scholarly initiatives or projects as assigned.
  
• Perform other duties as assigned.
  

Special Knowledge, Skills, & Abilities

• This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment.
• Possess excellent computer literacy, word processing, and spreadsheet skills with Microsoft Office (Word, Excel, Power Point, Outlook), Adobe Acrobat, RefWorks, library and online research to include online journal databases, with the ability to quickly learn new software is required.
  
• A demonstrated attention to detail is vital as the incumbent will be required to work with a high degree of accuracy to independently complete tasks, resolve administrative issues, edit written submissions, prioritize and manage various projects with concurrent deadlines, and respond to changing priorities within a dynamic, fast-paced environment.
  
• Highly motivated self-starter with excellent organizational skills. Able to utilize discretion and diplomacy when working with sensitive and privileged subject matter, maintain confidentiality, and exercise good judgement.
  
• Adept in effectively communicating through excellent oral and written skills to a wide range of constituents internally and externally.
  
• Ability to work efficiently and professionally as a collaborative team member with BI faculty, staff, leadership, and external contacts. Embrace the mission of the Berman Institute of Bioethics.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelors Degree.
• 2 years related research program coordination or grant management experience.
• Ability to handle multiple projects simultaneously.
• Experience conducting project monitoring.

Classified Title: Administrative Coordinator   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience) 
Employee group: Casual / On Call 
Schedule: 8 hours a week 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Bioethics Institute 
Personnel area: Academic and Business Centers 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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