We are seeking a Sr. Financial Manager to manages the financial activities and performance for the Department of Plastic and Reconstructive Surgery (which includes both East Baltimore and Bayview campuses), involving clinical, affiliated institution funds, general funds, federal and/or private grants and contracts, and designated and discretionary accounts. Represents the Department of Plastic & Reconstructive Surgery and makes formal presentations regarding overall fiscal status. Performs comprehensive analysis and projections, relating to business or research trends to improve Departmental operational and financial effectiveness. Oversees the development and monitoring of clinical, affiliated institution funds, general funds, and designated and discretionary budgets for the Department. Manages the overall fiscal budget submission to the Department. Assists in grant financial planning and cost analysis. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position supervises the Department Sr. Production Unit Manager, Research Lab Coordinator and additional lab employees and reports to the Departmental Administrator for Plastic and Reconstructive Surgery with an indirect reporting line to the Director of Finance for the Department of Surgery. This job encompasses the management of a rapidly expanding and complex structure encompassing finances, human resources, program/business development, and other fiscal and operations of the Department.
Specific Duties & Responsibilities
Manage all departmental funds (general, clinical, research, gift, endowment, etc.) whose total revenues are in excess of $25 million dollars. Monitor for profitability and complexity. Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process. Review monthly account and/or business plan activity, correct errors, and inform Department Chair, faculty, and Administrator of any problems or discrepancies. Close out all terminated accounts, reconcile ledgers, and ensure account balances are zero.
Ensure complete and up-to-date operating procedures for all accounting and financial controls. Maintain proper internal controls and oversight of fund management. In conjunction with Business Office and Central Accounting, manage and take appropriate actions to resolve bad debt accounts. Implement policies and controls to minimize loss exposure.
Provide, review, and analyze the clinical practice finances of the Department. Review departmental clinical collections to determine appropriate reimbursement. Develop appropriate billing strategies to maximize annual charges (in excess of $25 million).
Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
Oversee development of all department/unit budgets: general fund, grant and contract, revenue. Responsible for analysis of budget patterns, expenditures, and revenues. Develop reports for forecasting, trending, and results analysis.
Develop faculty profit and loss statements for biannual reporting. Review financial performance with Administrator and Chair prior to evaluation with faculty. At year-end responsible for calculations of Bonus Compensation in accordance with the Faculty Compensation Plan. Collaborate with faculty to ensure resolution of funding shortfalls.
Design and produce various computerized monthly, quarterly, and annual financial reports for Director and Administrator including dashboard of department activity. Design and produce other special ad hoc reports as requested by Director, Administrator and other faculty members or staff. Work closely with JHH functional surgery units & Directors of Finance to forecast patient volumes and expenses and evaluate new business plan feasibility. Design systems to control, monitor, and reconcile expenses. Routinely report on Department financial performance at Manager and Faculty meetings.
Administer annual joint agreements with the Johns Hopkins Hospital, Outpatient Clinical Services, Johns Hopkins Bayview Medical Center and Fund for Johns Hopkins Medicine. Ensure proper transfers, credits, and monthly reconciliation.
Oversee financial components of all clinical and educational affiliation agreements. Ensure that invoices are submitted and monitor payments.
Develop strategies with the Department chair and faculty for establishing and utilizing discretionary funds for the preservation of the Departments teaching, research, and patient care missions.
Develop departments annual operating budget for submission to the School of Medicine, JHH and JHBMC. Develop and oversee financial budgets and payments for international business agreements. Directly responsible for budget planning, reporting, management and performance.
Help to manage inter-entity agreements with satellite practices and process end of year transactions and close out accounts.
Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, special payroll (advance) check requests, and telephone service requests. Prepare electronic budgets and expenditure transfers.
Oversee approval and manage purchases, including supplies, equipment, animal services and independent contracts.
Review and approve final capital expenditures proposals, profit plans, operating records, and financial statements.
Program Planning & Development
Formulate and document overall tactical planning for Departmental services which incorporates growth, viability, profitability, and fosters the continued advancement of patient care and research. Assist Director and Administrator with planning and development of new programs and recruitment of new faculty. Develop detailed business plans for new and existing departmental clinical and research programs to include market demand assessment, capital needs, facilities, departmental strengths and weaknesses, operational requirements, and implementation plans.
Formulate tactical business plans in conjunction with administrative leaders in the SOM, JHH, JHBMC and other affiliated institutions.
Understand the financial, operational and compliance risks which affect current and future Departmental activities. Demonstrate the ability to identify and appropriately dimension those risks, and formulates recommendations that are appropriate, practical, and cost-effective.
Revenue Cycle Management
Oversees the Departments Sr. Production Unit Manager and supports the Administrator and Director on ensuring professional fee billing activities are operating efficiently and effectively, including development of structure, hiring staff, developing and monitoring key performance metrics.
Supports the Administrator, Director, Scientific Director, Associate Scientific Director and Clinical Research Manager on ensuring all grants and contracts are properly reviewed, negotiated, submitted, and managed to mitigate compliance risks.
Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
Oversee process of department payroll in a timely and accurate manner. Stay apprised of weekly and semi-monthly payroll deadlines and ensure that forms for new hires, termination, and salary and/or budget changes for current employees are processed.
Keep apprised of annual review dates. Inform immediate supervisor and provide him/her with Performance Appraisal forms and salary increase options as they relate to the fiscal budget. Work closely with faculty members and administration in initial due diligence of new and restructured positions. Coordinate submission of appropriate paperwork for review and approval by the Administrator and Human Resources Department.
Coordinate and approve all support staff leave and overtime. Oversee and maintain compliance of the web-based time and attendance system (E210).
Orient all new faculty to the department. Facilitate training for billing and compliance activities.
Develop new financial policies and procedures as needed to ensure smooth operation of the Department. Make recommendations to Administrator and Chair in the form of decision options.
Maintain space and equipment inventories for compliance with SOM, JHH, and governmental guidelines.
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the SOM and JHH.
Provide financial information concerning Department and School policies to personnel. Provide information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend monthly department meetings and disseminate information as necessary to faculty and staff.
Provide instruction and answer questions relating to procedures and serve as departmental liaison with the University and the Hospital for School of Medicine Business Office, Research Administration, Research Accounting, the Department of Human resources, JHU Controllers Office, Tax Office, and JHH Finance Office.
Collaborate with appropriate internal and external administrative offices to ensure that required policies and procedures are followed.
Climate Setting & Leadership
Conduct self in an exemplary fashion to achieve goals and set example for others within the department.
Establish communication channels with staff and physicians to ensure that they receive information on internal and external issues which effect the operations of the assigned areas, as well as provide advice, assistance, and service that aids them in attaining related objectives; and to be a source of information to senior leadership and other external and internal personnel.
Serve as a liaison to health care agencies and insurance companies in a manner consistent with the University's policies and goals. Address concerns that agencies and companies may have with Departmental Administrator.
Address patient complaints regarding professional fee billing and ensure prompt resolution of their concerns.
Develop professional fee billing policies and processes to address patient issues.
Growth & Profitability
With the Director and Administrator, allocate services and resources within the department to develop efficiencies, improve and maintain the services of the assigned areas, and ensure profitability.
Identify and disseminate proposals for external funding possibilities from governmental or other private sources in conjunction with the Administrator, clinical faculty, research administration, or the Business office.
Perform analysis of programs, including productivity and fiscal performance. Incorporate results into short and long range financial, operational, and strategic planning.
Research and evaluate software packages and make suggestions regarding purchases of new programs and upgrades of existing programs to maximize productivity with Departmental faculty and staff. Integrate applications, troubleshoot software problems and provide basic instructional and technical support.
Create customized computer database applications as needed for specific job tasks and special projects. Train users in the use of these programs if applicable.
Supports implementation of new IS systems by attending training advising on development of templates, training staff, etc.
Helps to standardize reporting across Bayview and East Baltimore campuses.
Bachelor's Degree in Finance, Accounting, Business or related field.
Five years related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
Master's in a related field may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Master's Degree preferred.
Preferred knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Specific knowledge of the operation of the Department preferred.
Special Knowledge, Skills, & Abilities
Ability to supervise, lead, and train financial, billing and grants & contract staff.
Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
Information systems knowledge: SAP (all components), Cognos 10, COEUS, Excel, Access, PowerPoint, SharePoint, EPIC, Adobe, EPSI, BI Reporting, VPN, proxies. Any specific physical requirements for the job: Ability to sit for at least 8 hours per day, focusing on a computer screen.
Ability to sit for at least 8 hours per day, focusing on a computer screen.
Will supervise 3 or more personnel, Sr. Production Unit Manager, VCA Lab Manager, and other lab employees.
Total revenue in excess of $25 million dollars. Will directly monitor, along with the Department Administrator, for profitability and complexity.
Classified Title: Sr. Financial Manager Role/Level/Range: ATP/04/PF Starting Salary Range: $83,100-$114,230-$145,360 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30am-5pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Plastic Surgery Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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