We are seeking a Sr. Administrative Coordinator for the Office of Research will join a growing team of high-level professionals who provide dedicated support to the Bloomberg Distinguished Professors (BDPs) program. This position will be part of a new phase of the program called BDP Clusters. In particular, you will support 1-2 clusters, each composed of multiple BDPs and junior faculty, focused on expanding a strategic area of interdisciplinary research to position Johns Hopkins to make meaningful discoveries.
Reporting to the BCAT Manager, the primary role of this position is to ensure smooth operation of the Clusters by administratively supporting the needs of a brand-new team of highly productive faculty.
Given the very public nature of the BDP program and its importance to University leadership, this position requires a motivated professional with strong interest and expertise in administrative support functions. The ideal candidate is a quick learner, independent, responsive and results-oriented with strong interpersonal skills. Someone who is inquisitive and would enjoy finding synergies between the BDPs to foster strong collaborations would contribute immensely in this role.
Specific Duties & Responsibilities
Effectively communicate with the BDPs, their home departments and fellow BDP office team members on a very regular basis to carry out the administrative tasks necessary to support the Clusters.
Maintain calendars and schedules for BDPs; anticipate schedule conflicts and resolve them in a timely manner.
Monitor shared email accounts; triaging and responding as appropriate in a timely manner.
Support Cluster co-leads as they host candidates to fill openings in the Cluster.
Arrange and coordinate travel and meeting logistics for BDPs and their collaborators.
Review, prepare and submit reimbursement documentation.
Schedule cluster-wide meetings and take minutes; coordinate catering needs.
Maintain an electronic filing system of meeting agendas, articles, presentations, and other related documents for each BDP and the Clusters as a whole.
Update Cluster websites with information and news as needed; assemble and disseminate information relevant to the Clusters.
Keep the staff in the BDPs home department informed to ensure they are aware of the latest happenings with the BDP(s) linked to them.
If applicable, keep record of equipment and other items jointly utilized by the Clusters. Submit appropriate maintenance requests to ensure equipment is working properly.
Other related duties as assigned.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Strong ability to operate a computer to access personal and shared email accounts, electronic calendars and Microsoft Office programs.
Ability to work independently.
Experience using SAP is strongly preferred.
Experience with website management a plus.
Ability to work with flexibility on several tasks simultaneously while meeting various concurrent deadlines.
Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with Experience) Employee group: Full Time Schedule: 37.5 Exempt Status: Non-Exempt Location: Remote Department name: Vice Provost Research Office of Personnel area: University Administration
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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