The Accounts Receivables Shared Service Center provides one point of contact for SAP generated invoices and receivables. We are seeking an Accounting Specialist who will apply the principles of accounting for receivables for both sponsored awards and non-sponsored billings, interprets aged trial balance reports, performs data queries, communicates effectively with sponsors, identifies key issues and resolves discrepancies. Familiarity with and an awareness of the policies and procedures that apply to the accounts receivable's function are required to ensure compliance with federal regulations.
Requires working knowledge of accounting principles, OMB Circulars, FAR, and other agency specific regulations and an understanding of the life cycle of an award. Under guidance, responsible for assigned customers to reduce the outstanding invoices, interacts with department finance staff/administrators and contacts at external agencies. Once priorities are set, performs tasks independently with regular process updates.
Specific Duties & Responsibilities
Manages accounts receivable data across the Johns Hopkins Enterprise for business areas, including open items, bad debts and aging reports.
Monitors sponsored awards and non-sponsored billings for past due invoices and contacts the agency or customer for payment; follow up with Hopkins departments and awarding agencies to resolve billing problems.
Prepares worksheets to analyze accounts receivables and records the results of communications with sponsoring agencies and departments.
Communicates with sponsoring agencies, departmental administrators, Sponsored Research Shared Services and JHU Treasury Office personnel to identify and resolve key issues; responds to inquiries and checks accounting transactions to identify and resolve discrepancies; researches unapplied cash and prepares journal entries to transfer to the correct account.
Applies a working knowledge of applicable laws, regulations, policies and procedures related to collecting outstanding customer invoices.
Uses various software applications to assemble, manipulate and/or format data and/or reports; responds to inquiries from departments and sponsoring agencies concerning invoiced charges, disposition of disputed charges and researching of prior receipts that are not reflected in the account balances.
Provide customer service support to the user community
Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
Special Knowledge, Skills, & Abilities (KSAs)
Some familiarity with and an awareness of the laws and regulations that apply to an accounting function and are required to ensure compliance.
Ability to understand the University's accounting system, particularly with the grants management features.
Proficiency in the use of financial software applications, databases, spreadsheets, and/or word processing.
Ability to use various software applications, such as spreadsheets, relational databases, and graphics packages to assemble, manipulate, and/or format data and/or reports.
Ability to exercise judgment in the processing and resolution of non-routine accounting matters while assuming responsibility for those decisions.
Ability to interact with personnel from Departments, Offices of Research Administration, and Divisional Business Offices as needed and to be sensitive to the relationship between those areas.
High School Diploma or graduation equivalent.
Two years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Accounting Specialist Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.95-$25.30-$32.60 (Commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30am - 5:00pm Exempt Status: Non-Exempt Location: Hybrid/JH at Keswick Department name: A R Shared Services Personnel area: University Administration
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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