Harvard University T.H. Chan School of Public Health
Location: USA - MA - Boston
Internal Number: 61814BR
The Department of EH is committed to training and inspiring the next generation of health care leaders. Our students and faculty are passionate about making the world a better place by improving environmental health and health care. We work on compelling and important problems, from monitoring exposures in the environment, to studying health outcomes and the environment, and to working in areas of environmental justice, climate change and planetary health and sustainability.
The Director of Administration reports to the Department Chair and will be responsible for the efficient operation of all administrative functions, including HR and payroll; finance (managed jointly with the offices of Sponsored Programs Administration and Financial Services), academic services programs, academic appointments and promotions, specialty program management, facilities and other services. The DA will work with the EH Department Chair, Associate Chair, Director of Faculty and Academic Affairs, and the Associate Director of Finance. The DA will represent the department and interface with all central school offices including but not limited to Operations, Human Resources, Faculty Affairs, and Finance.
Additional duties and responsibilities include, but are not limited to, the following:
Provide advice and support to the Department Chair and work collaboratively with faculty and research professionals in support of their teaching, research, and community service objectives.
Provide leadership for the administrative and technical staff, establishing and ensuring achievement of performance goals and standards of excellence.
Work with other Directors of Administration within the School.
Oversee all hiring, personnel, and related human resource functions.
Manage day-today operations, new and existing initiatives, and special projects on an as-needed basis.
Supervise a team of 4-8 administrators.
Other duties and projects as assigned -- this position will provide highly effective and efficient service to faculty, staff, students, and individuals both inside and outside of the Department. As a strategic partner to the Chair, this position will assist in the design and implementation of all departmental activities, including fundraising, communications, budgeting and forecasting, faculty recruitment, educational programming, space allocation, and career and professional development. This position represents the Department on School-wide initiatives and committees. Performs other duties and takes on additional projects as needed.
This position will provide highly effective and efficient service to faculty, staff, students, and individuals both inside and outside of the Department. As a strategic partner to the Chair, this position will assist in the design and implementation of all departmental activities, including fundraising, communications, budgeting and forecasting, faculty recruitment, space allocation, and career and professional development. This position represents the Department on School-wide initiatives and committees.
PLEASE NOTE: Please submit both a resume and cover letter when applying. Applications received without a cover letter will not be considered. Shortlisted candidates will also be required to submit a work sample. More details will be shared in the interview process. This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
Bachelor's degree or an equivalent of education plus relevant experience
8+ years of progressive administrative management experience, including demonstrated achievement in managing an academic department or in a related field required
Supervisory experience required
Cover letter required
Additional Qualifications and Skills
The following job-specific skills and competencies are preferred:
Master's Degree preferred, or an equivalent of education plus relevant professional experience
Strong computer skills, particularly in Microsoft Office and Excel
Experience working in an academic environment preferred; knowledge of sponsored research, and experience with human resources functions and payroll
Strong computer and systems skills, particularly in Microsoft Office and Excel
Experience exercising diplomacy in communications and interpersonal relations; poised confidence in dealing effectively with multiple constituencies at senior levels both at the School and across the University
Experience evaluating problems thoroughly, showing resourcefulness in identifying solutions, and displaying sound judgment
Experience motivating, developing, and inspiring employees at all levels
Experience demonstrating maturity and capacity to respond to shifting and fluid priorities
Excellent writing and editing skills
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals
Harvard University offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 180 day orientation and review period.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University's COVID-19 Information Website.
Salary Grade: 059
Union: 00 - Non Union, Exempt or Temporary
Commitment to Equity, Diversity, Inclusion, and Belonging At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.