This position will provide entry level sponsored funds management, with specific responsibility for both pre-award and post-award functions. Under the direction and oversight of the grants and contracts team, we are seeking a Grants & Contracts Specialist who will be involved with easy to moderately complex sponsored funds management tasks. This position will also be responsible for account monitoring and balance reporting of non-sponsored accounts. This position will provide administrative support to departmental staff and work directly with the departments Administrator on specific payroll related tasks.
Specific Duties & Responsibilities
Form an understanding of JHU policies and procedures relating to grant management, as well as how workflows through the various JHU central offices and the department.
Assist in the development and review of budgets and related justifications for appropriateness and completeness.
Ensure all required information and documentation is uploaded to various grant application portals (ASSIST, Workspace, JustGrants, G5, etc.)
Monitor and review sponsored subaward billing/invoicing to ensure compliance and timeliness of payment.
Work directly with PIs and Co-Investigators to distribute and compile required internal forms for grant submissions in a timely manner (before the internal deadline)
Assist the grants team in responding to time sensitive Just in Time requests.
Update an internal database to ensure faculty's Other Support pages are up to date and in compliance with federal guidelines.
Support the grants team with account monitoring and balance reporting, includes sponsored and non-sponsored accounts.
Track and help submit progress reports for sponsored awards.
Work directly with departmental faculty to ensure all required trainings are up to date and in compliance.
Reconcile accounts and work with the grants team to initiate non-payroll cost transfers as requested.
Work with faculty, staff, and students submitting travel requests through CONCUR.
Process check requests for invoices in SAP and verify payments with vendors, including resolving non-payment issues.
Process salary transfers in SAP for payroll updates.
Work with department personnel to setup student & employee Payroll. Responsibilities related to this task include gathering data for BHRS, following up on Timesheet X discrepancies, salary changes, hires and terminations.
Setup JHED, BSPH accounts and Gotomypc accounts as requested by the department.
Coordinate administrative functions such as purchasing, student payroll, and records administration as needed.
Assist the grants team with all duties as assigned.
Special Knowledge, Skills, & Abilities
General knowledge of accounting and budgeting.
General understanding of external federal guidelines and procedures regarding grants and contracts.
Ability to understand when additional direction/expertise is needed on matters of complexity.
Ability to prioritize own work, work with flexibility on several tasks simultaneously to meet concurrent deadlines.
Be comfortable working independently as well as part of a team.
Have strong communication skills, both oral and written, and be able to maintain confidentiality.
Proficient using Microsoft Excel and Microsoft Access
One year of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Grants & Contracts Specialist Role/Level/Range: ATP/03/PB Starting Salary Range: $21.56-$29.61-$37.67 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Monday to Friday: 9 am – 5 pm Exempt Status: Non-Exempt Location: Hybrid/School of Public Health Department name: Mental Health Administration Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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