Career Center

This position will provide entry level sponsored funds management, with specific responsibility for both pre-award and post-award functions. Under the direction and oversight of the grants and contracts team, we are seeking a Grants & Contracts Specialist who will be involved with easy to moderately complex sponsored funds management tasks. This position will also be responsible for account monitoring and balance reporting of non-sponsored accounts. This position will provide administrative support to departmental staff and work directly with the departments Administrator on specific payroll related tasks.

Specific Duties & Responsibilities

• Form an understanding of JHU policies and procedures relating to grant management, as well as how workflows through the various JHU central offices and the department.
• Assist in the development and review of budgets and related justifications for appropriateness and completeness.
• Ensure all required information and documentation is uploaded to various grant application portals (ASSIST, Workspace, JustGrants, G5, etc.)
• Monitor and review sponsored subaward billing/invoicing to ensure compliance and timeliness of payment.
• Work directly with PIs and Co-Investigators to distribute and compile required internal forms for grant submissions in a timely manner (before the internal deadline)
• Assist the grants team in responding to time sensitive Just in Time requests.
• Update an internal database to ensure faculty's Other Support pages are up to date and in compliance with federal guidelines.
• Support the grants team with account monitoring and balance reporting, includes sponsored and non-sponsored accounts.
• Track and help submit progress reports for sponsored awards.
• Work directly with departmental faculty to ensure all required trainings are up to date and in compliance.
• Reconcile accounts and work with the grants team to initiate non-payroll cost transfers as requested.
• Work with faculty, staff, and students submitting travel requests through CONCUR.
• Process check requests for invoices in SAP and verify payments with vendors, including resolving non-payment issues.
• Process salary transfers in SAP for payroll updates.
• Work with department personnel to setup student & employee Payroll. Responsibilities related to this task include gathering data for BHRS, following up on Timesheet X discrepancies, salary changes, hires and terminations.
• Setup JHED, BSPH accounts and Gotomypc accounts as requested by the department.
• Coordinate administrative functions such as purchasing, student payroll, and records administration as needed.
• Assist the grants team with all duties as assigned.

Special Knowledge, Skills, & Abilities

• General knowledge of accounting and budgeting.
• General understanding of external federal guidelines and procedures regarding grants and contracts.
• Ability to understand when additional direction/expertise is needed on matters of complexity.
• Ability to prioritize own work, work with flexibility on several tasks simultaneously to meet concurrent deadlines.
• Be comfortable working independently as well as part of a team.
• Have strong communication skills, both oral and written, and be able to maintain confidentiality.
• Proficient using Microsoft Excel and Microsoft Access

• Bachelor's Degree.
• One year of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Grants & Contracts Specialist 
Role/Level/Range: ATP/03/PB  
Starting Salary Range: $21.56-$29.61-$37.67 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 9 am – 5 pm 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/School of Public Health 
Department name: ​​​​​​​Mental Health Administration  
Personnel area: School of Public Health 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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