Career Center

The Johns Hopkins University School of Nursing Office of Research Administration (NORA) is looking for an eager and self-motivated individual to join our team as a Sr. Grants and Contracts Analyst. We offer a flexible work environment that is suited for a person who can demonstrate their ability to be a high performing and organized individual dedicated to independently and proactively meeting the needs of our stakeholders in a timely and accurate fashion. This is a unique opportunity to be a part of a collaborative team focused on building innovative and forward-thinking approaches for a growing school. We need persons with high analytical ability and exemplary customer service to support faculty and students toward the mission of improving the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice, and service. The Analyst will provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to proposal preparation, submission, budget development, account reconciliations and oversight, budget projections, billing/invoicing, reporting, compliance, and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.

Specific Duties & Responsibilities

• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Provide instruction, preparation assistance and support related to application procedures.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Prepares, edits, and or reviews budgets and related justification for appropriateness and completeness of content in conjunctions with PI and collaborators.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Associate Director and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Serve as liaison between research units, central offices and funding agencies.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

Job Scope/Complexity

• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn't exist.

Types of Sponsored Awards for Which the Position is Responsible

• This position works independently on a variety of complex level grants/contracts, including those from a variety of federal, state and foundation sponsors. These grants, contracts and awards may involve highly detailed budgets. Multiple projects, Cores and Sub awards, Investigator-initiated, Consortium and New Center grants, higher complexity Foundation grants and clinical trials.
• Will also provide direction and assistance with Subawards to and from other institutions on various funding sources.

Special Knowledge, Skills, & Abilities

• Ability to utilize excel to create basic to moderately complex projections, trends, and analyze data.
• Knowledge of accounting and budgeting theory and practices.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
• Ability to adapt and utilize automated processes.
• Ability to learn to work virtually using Teams, Zoom, and other Microsoft products made for collaboration.
• Superior organizational, analytical, and customer service skills.

Technical Qualifications or Specialized Certifications

• CRA highly valued

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

• MBA
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Sr. Grants & Contracts Analyst  
Role/Level/Range: ATP/04/PD  
Starting Salary Range: $61,070 - $83,900 - $106,710 Annually (Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday - Friday 8:30 - 5:00 
Exempt Status: Exempt 
Location: Remote 
Department name: Research Finance  
Personnel area: School of Nursing 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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