Career Center
Minneapolis, Minnesota
Minneapolis, Minnesota
Minneapolis, Minnesota
Great Falls, Montana
Minneapolis, Minnesota
Palo Alto, California, California
Minneapolis, Minnesota
Posted: 15-Apr-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 108694-en_US
As a member of the Contracts Team in the School of Medicine, Office of Research Administration (ORA), we are seeking a Contracts Specialist to support the work of the contracts negotiating team. The Specialist works both independently and on a team, and exercises sound judgement in carrying out responsibilities in accordance with the University and SOM policies.
Specific Duties & Responsibilities
- Reviews contracts and relevant documents to confirm accuracy, completeness and compliance for the administrative processes.
- Read and interpret grant and contract documents to confirm accuracy of COEUS, MyRAP and other applicable systems.
- Review and interpret sponsor requirements, regulations, and institutional policies for contracts and contract proposals.
- Required to reference and apply training and guidelines from JHU SOM ORA Specialists SOP in addition to other ORA administrative guidance as applicable.
- Apply all applicable administrative and compliance processes.
- Verifies that all ORA required steps have occurred in the review process and work to correct deficiencies where required.
- Makes judgement within a complex matrix of policy and regulation, applies analytical and critical thinking to take consistent and accurate actions and consistently applies knowledge of SOM, ORA, sponsor regulations, and federal regulations and policy on research compliance, e.g., human subjects, animals, and stem cell use.
- Understands processes regarding conflict of interest and compliance that impact proposal submission, contract signoff, and problem resolution.
- Ensures applicable documents are completed by administrative staff and faculty including correct cost rates (FB, F&A, etc.) and that contracts are submitted via COEUS (the university's system for sponsored projects management).
- Composes a significant volume of transmittal correspondence to department administrative staff regarding the COEUS PD review and administrative and compliance processes.
- Advises faculty and department staff on administrative requirements for submitting contracts to SOM ORA.
- Serves as point of contact for customers who have questions regarding policy and procedure and other support as applicable.
- Ensures that all files are accurately documented and maintained in OCULUS and MyRAP (JHU SOM ORAs systems for sponsored proposal processing and research agreement negotiation) according to ORA policies and guidelines.
- Accurately documents and maintains files according to ORA policies and guidelines.
- Responsible for meeting benchmarks, timelines and goals to expedite processing of grants and contracts. Determines schedules to meet review and submission deadlines.
- Works with the Sponsored Agreements Manager to resolve complex workflow and data integrity issues.
- Conducts final review of fully executed contracts and all relevant documents for accuracy and completeness before routing for award set-up.
- Supports Sponsored Agreement Manager on special projects, as assigned.
- Verifies that all required processes have been met, files are properly assembled for review, and are complete.
- Participates in continuing education to learn updates/changes in procedures, regulations, technology, etc.
- Provides backup support for other Specialists.
- Other duties as assigned.
Special Knowledge, Skills & Abilities
- Must be able to work both independently and on a team.
- Must understand the importance of teamwork and possess the ability to work with all.
- Exhibit professional interpersonal skills establishing effective relationships with customers and coworkers.
- Must demonstrate excellent critical thinking and analytical skills to evaluate outcomes and determine most appropriate next steps.
- Must be detail-oriented, well-organized, and able to handle multiple projects in a deadline driven environment.
- Must consistently demonstrate excellent verbal and written communication skills with all levels of the organization and externally.
- Must be able to quickly adapt when plans and priorities change.
- Must have a clear understanding of accountability and possess the ability to prioritize multiple projects/tasks simultaneously to ensure timely completion.
- Must be customer-service and solution oriented, and resourceful, with an ability to work independently in a remote environment.
- Must demonstrate skills in analyzing data and forming accurate conclusions and outcomes.
- Ability to learn and adapt to evolving technologies related to grants and contracts management in addition to software, hardware, and other updates as applicable.
- Have the ability to understand appropriate escalation when applicable.
- Foresees potential delays in accomplishing goals and prepares creative alternatives.
- Takes the lead on daily questions and workload assignments.
- Organizes resources to perform complex tasks efficiently and timely.
Minimum Qualifications
- Bachelor's Degree required.
- Three years related experience (e.g., contracting, purchasing, or compliance activities)
- Intermediate knowledge of MS Office Suite applications
- Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
Preferred Qualifications
- Minimum of one year experience in a sponsored research environment.
- Experience with COEUS, MyRAP, OCULUS and SAP software preferred
Classified Title:Sr. Sponsored Projects Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $52,230-$71,890-$91,550- Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30 am - 5 pm
Exempt Status: Exempt
Location: Remote
Department name: SOM Admin Res Sponsored Projects
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
