We are seeking aSr. Administrative Coordinator who will provide complex administrative and project support to the Vice Chair of Quality, Safety & Value in Radiology/Vice President of Care Transformation. This includes a range of support on a daily basis such as managing calendars, scheduling meetings, project management and preparing reports.
Specific Duties & Responsibilities
Manage the RAD Residency with daily/monthly operations and tasks.
Ensure each required monthly item is completed to ensure the resident remains compliant with ACGME to maintain the residency's accreditation status.
Assist with submission of reimbursements for both program directors and residents.
Oversees residency book fund expenses and coordinate approval of purchases if needed.
Assist with completion of residency verification forms and letters.
Assist with ordering of electronic equipment for residents and program directors.
Assist with resident course registration and payments AIRP, Duke Review, and RAM Review.
Oversee the evening rotation meal fund budget Allocate funds based on number of evening rotation assigned by resident. Distribute funds to both JHH and Bayview campus accounts.
Maintain the condition and general residency lounge and lounge supplies.
Coordinate meals for conference events and in-person interviews, delivery and collection of monthly radiation badges.
Assist with registering residents with various educational software access provided by the residency and manage the accounts for: MRI Online, StatDx, RADPrimer, and e-Anatomy.
Oversees and reports CPR expiration dates.
Notarize official documents upon request Official notary for residency.
Manage New Innovations Input resident weekly rotation schedules/evaluation Set up and create new academic years.
Coordinate faculty rotation evaluations.
Oversee and update PGY checklist items.
Update residency PGY year in system to ensure proper processing.
Maintains the central radiology conference room calendar (RAD103 and STOLL conference room)
Ensure monthly Duty Hours are properly reported and met.
GME office requires all residents to participate 100% reporting goal.
Assist residency program director with any special projects and or requests Includes guest lectures, holiday events, special events, social events, etc.
Assist with scheduling for the residency program directors, chief residents and residents.
Assist with planning and execution of residency interviews (FALL/WINTER) in-person or virtual.
Creating interview day itinerary and individual interviewer schedules.
Compiling information packet for applicants including sample residency contract, program details and highlights of Baltimore City
Corresponding with applicants prior to and following the interview day.
Creating calendar invites and Zoom links for use during interview day.
Managing applicant and interviewer movement in and out of breakout rooms.
Assist with planning and execution of residency graduation (JUNE) in-person or virtual.
Ordering and preparation of diplomas and graduation gifts.
Ordering of staff recognition gifts.
Securing event location and ordering of food and beverages for in-person events.
Assembling of event program and prepare graduation presentation for the program director.
Assist with planning and execution of residency orientation (JULY) in-person.
Securing event location(s) and ordering of food and beverages.
Planning and executing the schedule of events pertaining to onboarding (7-10 days total)
Coordinating completion of required HR paperwork and headshots.
Enrolling residents into appropriate software programs required by the residency.
Working with the residents to ensure a smooth series of events.
Maintaining the residency website and ensure content and resident information is up to date Updating resident bios by class and Alumni page.
Adding social event photos to the website.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr Administrative Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Hourly Pay Rate Range: $20.40-$35.70 ($55,000 budgeted; Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday 8:30-5:00 Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Rad Diagnostic Imaging Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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