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Posted: 19-Apr-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 108723-en_US
We are seeking a Sr. Administrative Coordinator who will provide complex administrative and project support to the Vice Chair of Quality, Safety & Value in Radiology/Vice President of Care Transformation. This includes a range of support on a daily basis such as managing calendars, scheduling meetings, project management and preparing reports.
Specific Duties & Responsibilities
- Manage the RAD Residency with daily/monthly operations and tasks.
- Ensure each required monthly item is completed to ensure the resident remains compliant with ACGME to maintain the residency's accreditation status.
- Assist with submission of reimbursements for both program directors and residents.
- Oversees residency book fund expenses and coordinate approval of purchases if needed.
- Assist with completion of residency verification forms and letters.
- Assist with ordering of electronic equipment for residents and program directors.
- Assist with resident course registration and payments AIRP, Duke Review, and RAM Review.
- Oversee the evening rotation meal fund budget Allocate funds based on number of evening rotation assigned by resident. Distribute funds to both JHH and Bayview campus accounts.
- Maintain the condition and general residency lounge and lounge supplies.
- Coordinate meals for conference events and in-person interviews, delivery and collection of monthly radiation badges.
- Assist with registering residents with various educational software access provided by the residency and manage the accounts for: MRI Online, StatDx, RADPrimer, and e-Anatomy.
- Oversees and reports CPR expiration dates.
- Notarize official documents upon request Official notary for residency.
- Manage New Innovations Input resident weekly rotation schedules/evaluation Set up and create new academic years.
- Coordinate faculty rotation evaluations.
- Oversee and update PGY checklist items.
- Update residency PGY year in system to ensure proper processing.
- Maintains the central radiology conference room calendar (RAD103 and STOLL conference room)
- Ensure monthly Duty Hours are properly reported and met.
- GME office requires all residents to participate 100% reporting goal.
- Assist residency program director with any special projects and or requests Includes guest lectures, holiday events, special events, social events, etc.
- Assist with scheduling for the residency program directors, chief residents and residents.
- Assist with planning and execution of residency interviews (FALL/WINTER) in-person or virtual.
- Creating interview day itinerary and individual interviewer schedules.
- Compiling information packet for applicants including sample residency contract, program details and highlights of Baltimore City
- Corresponding with applicants prior to and following the interview day.
- Creating calendar invites and Zoom links for use during interview day.
- Managing applicant and interviewer movement in and out of breakout rooms.
- Assist with planning and execution of residency graduation (JUNE) in-person or virtual.
- Ordering and preparation of diplomas and graduation gifts.
- Ordering of staff recognition gifts.
- Securing event location and ordering of food and beverages for in-person events.
- Assembling of event program and prepare graduation presentation for the program director.
- Assist with planning and execution of residency orientation (JULY) in-person.
- Securing event location(s) and ordering of food and beverages.
- Planning and executing the schedule of events pertaining to onboarding (7-10 days total)
- Coordinating completion of required HR paperwork and headshots.
- Enrolling residents into appropriate software programs required by the residency.
- Working with the residents to ensure a smooth series of events.
- Maintaining the residency website and ensure content and resident information is up to date Updating resident bios by class and Alumni page.
- Adding social event photos to the website.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Five years progressively responsible administrative experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Notary certified.
Classified Title: Sr Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range: $20.40-$35.70 ($55,000 budgeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8:30-5:00
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Rad Diagnostic Imaging
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
