We are seeking a Program Coordinator. The Program Coordinator is responsible for coordinating program and research activities related to the Supporting Nursing Advanced Practice Transitions (SNAPT) Nurse Practitioner Fellowship at Johns Hopkins School of Nursing. The mission of the SNAPT Fellowship program is to further enhance and develop the clinical skills, education, and confidence of new nurse practitioners to prepare them for the complexities and rigors of working with complex patients in community practices. The coordinator will oversee all operational and logistical facets of the Fellowship. This includes Fellow recruitment, clinical placements, application processes and procedures, liaising and maintain relationships with program partners, serving as the first stop for information for Fellows and program partners, preparing the Fellowship for accreditation, budget management, report writing, preparing abstracts and presentations for dissemination, IRB submission and communication, leading data collection efforts and assisting the PI with other tasks as needed.
Specific Duties & Responsibilities
Program Management (25%)
Overseeing and manage day-to-day activities of project.
Provide general administrative support (e.g., Project management timeline progress and check-ins, scheduling weekly meetings with PI and other partners at other health and academic institutions, maintain all project correspondence, submitting invoices for payment)
Responding to all Fellow and partner institution correspondence including answering questions and addressing concerns.
Participate/Lead calls and meetings with collaborators including scheduling calls/meetings, setting agendas, taking notes, and assigning action items to ensure project goals and deliverables are met.
Draft content and update the SNAPT Fellowship webpage and online application documents as needed.
Build and maintain relationships with key internal and external stakeholders:
Liaise with high level administrators (CMOs, Divisional VPs, Associate Deans, CNOs, etc.) at academic and health care partners.
Responsible for coordinating semi-annual Advisory Board meeting.
Liaise with collaborating university partners, hospital and community health partners and funding agencies.
Correspondence, draft letters and email correspondence to high level audiences.
Tracking Fellow, mentor and clinical site recruitment and progression through the program,
Systematically maintain files and records in Teams in an impeccably/intuitively organized manner
Coordinate all aspects of the SNAPT Fellowship's upcoming accreditation review including but not limited to:
Serve as the lead administrative liaison between the accreditation organization and the SNAPT Fellowship.
Provide administrative support for preparing materials, scheduling visits, drafting and editing reports, maintaining records, and responding to inquiries.
Monitor accreditation requirements, updates and deadlines, and related communications. Support completion of accreditation updates as necessary.
Develop and maintain a comprehensive collection and cataloging process for all accreditation assessments, program review documents, evidence data for use in decision-making, and specialized accreditation activities and compliance reporting.
Develop and maintain a calendar of all accreditation requirements/deadlines to ensure compliance.
Fellow and Clinical Site Support (25%)
Organizes and initiates the annual Fellow cohort recruitment. This includes:
Confirming clinical fellowship placements with partners,
Ensuring all MOUs and agreements with partners are executed,
Advertising the program,
Setting up information sessions,
Managing the application and submission process,
Answering potential Fellows' questions,
Monitoring incoming applications and documents,
Cataloguing all applications,
Coordinating the screening and review of applications,
Contacting and conducting preliminary screening of applicants.
Scheduling interviews of potential applicants with Fellowship faculty interviewers.
Serve as a resource to Fellows in the program and clinical partners for all matters related to operations and logistics of the program.
Schedule and participate in regular check-in calls with clinical partners and Fellows to ensure appropriate progression through the Fellowship.
Scholarly Activities (5%)
Support the development of reports, manuscripts and grants related to the Fellowship.
Assist with drafting of manuscripts for publication and scientific abstracts for presentation.
Manage the submission process of abstracts, prepare poster and podium presentations for conferences and speaking engagements that align with the program's dissemination efforts.
Assist with grant submission preparation and the writing of annual progress reports to funders.
Data Management (10%)
Manage all IRB application submissions and related correspondence.
Draft surveys in Qualtrics and manage survey/data collection dissemination schedule.
Administer survey links to program participants according to program evaluation benchmarks.
Liaise with PI and Project Statistician to ensure complete and satisfactory data collection for program evaluation.
Conduct data analysis as needed including data cleaning.
Schedule, conduct and draft summary findings of qualitative exit interviews conducted with Fellows and mentors at the conclusion of the Fellowship.
Financial Management (10%)
Maintain records of expenditures.
Monitor budgets on a monthly basis for accuracy in accounting and charges.
Work with the PI and budget analysts to ensure accurate and prompt reporting of program financials.
Participates in budget management discussions.
Assist in the preparation of annual budget revisions and amendments, and budgets to accompany grant/funding submissions.
Special Knowledge, Skills & Abilities
Proficiency in the use of software applications, databases, spreadsheets, and word processing required.
Computer competency including proficiency in Microsoft Word, Excel, Qualtrics, Microsoft Teams,
Ability to manage multiple and competing priorities.
Ability to work independently as well as collaborate with multiple audiences and various stakeholders.
Effective interpersonal skills: must be a self-starter who can comfortably and professionally work with faculty, high level administrators, external funders, Fellows, students and staff.
Excellent time management skills.
Excellent attention to detail.
Excellent oral and written communication skills.
Prior experience with project management
Prefer candidate who has experience working with students and/or nurses.
High School Diploma or graduation equivalent.
Five years progressively responsible related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Three years' related experience in program management, managing complex projects and/or research studies/activities.
Familiarity and previous work experience in higher education and/or accreditation.
Knowledge and experience of Nurse Practitioner/Advanced Practice Provider education and training programs.
Classified Title: Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience) Employee group: Part-time Schedule: Monday - Friday (20 hours per week) Exempt Status: Non-Exempt Location: Hybrid/School of Nursing Department name: Research Administration Personnel area: School of Nursing
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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