The Department of Finance is seeking a Budget Analyst who will report to the Director of Finance and will provide day-to-day administrative support to faculty, staff, and students in research travel and expense reimbursements, procurement, billing, policy interpretation, reporting, and other financial transactions. This position will oversee monthly review and approval of the procurement and travel card programs and have responsibility to train stakeholders on SAP and Concur Expense. This position will also support pre and post award account management through invoicing, billing, revenue tracking and receivables, distribution and monitoring of PI acknowledgment of monthly account reconciliation in line with audit requirements.
Additionally, the Budget Analyst will support the processing of non-employee travel reimbursements and vendor payment management, while managing the school's accounts receivables through the timely and accurate posting of cash, checks, credit cards, and student tuition payments. The Budget Analyst will maintain a system of gift agreement documentation to provide high level review of spending to ensure compliance with departmental and University policies, and the proper use of funds.
Specific Duties & Responsibilities
Accounting & Finance
Processes accounts receivables for the school to include deposits of cash, credit card and check processing for sponsored, non-sponsored, and student accounts.
Conducts research and reconciliation as necessary to resolve posting discrepancies.
Administers corporate travel card, procurement card, and central bill travel card processes to include application requests, the review of monthly logs and receipts ensuring timely approval by established deadlines.
Arranges travel via CONCUR for guests, non-employees and students as required.
Processes travel reimbursements for non-employees, students and guests of the school and serves as point of contact for faculty and staff needing assistance with employee travel reimbursements.
Manages vendor management by performing various transactions in support of vendor invoice payments, shopping carts/purchase orders, as well vendor PaymentWorks requests.
Supports non-sponsored account review and reconciliation. Proactively monitors account utilization to minimize potential of over expenditure and seeks to identify and resolve posting errors in a timely manner.
Completes adjustments as needed of non-payroll cost transfers to reallocate funds and to correct errors, as well as initiates various monthly charges for space rental, copy and mailroom charges, and miscellaneous allocations from other divisions.
Manages monthly sponsored report distribution and tracking of documented PI review of activity per audit requirements.
Ensures compliance with all relevant University and/or agency regulations and restrictions.
Initiates sponsored billing invoices for posting of grant receivables.
Budget Development/Pre & Post – Sponsored Support
Assist faculty with grant submission budget development using appropriate cost rates for direct, indirect and benefit costs, including all anticipated cost projections.
Supports coordination of sponsored proposals for completeness through collection and consolidation of all required documents, including tracking and follow up through submission and acceptance.
Work with internal JHU offices to ensure budget numbers are set up in a timely manner.
Monitor revenue and expenditures for sponsored & non-sponsored budgets including sub recipient monitoring and tracking of invoices.
Perform grant financial planning, cost analysis and support Research Service Manager with budget forecasts and projections.
Prepare ad hoc reports as related to budgets.
Interpretation of Policy & Advice to Faculty & Others
Advise and assist with resolving budget variances by recommending appropriate course of action.
Interpret policy and procedure for department based on understanding of university policy.
Serve as point of contact for questions regarding financial procedures and related university policies.
Proactively advise appropriate administrative staff on status and availability of funds.
Keep abreast of university accounting system and policy to ensure up-to-date compliance.
Develop and generate SAP/BW Analysis financial reports and files and verify budget and expenditures to ensure compliance with university and/or donor policies, regulations and restrictions.
Provide reports including but not limited to trend analysis, variances from budget/projection, YTD results, etc., to Associate Director and other involved parties.
Prepare travel expense reports and receipts for faculty.
Assist management with establishing and improving upon defined department procedures and processing methods to efficiently and accurately meet production and performance goals.
Advise management on financial opportunities and areas for improvement.
Serves as primary customer service point of contact for the business office guiding stakeholder navigation of SAIS and JHU policies and procedures.
Oversees training and guidance for SAP and Concur Expense systems.
Level of Independent Decision Making
On a regular and continuous basis, exercises administrative judgement and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Define problems, collect data, establish facts and draw conclusions independently.
Other Duties as Assigned
Performs special projects and other related duties as assigned.
Special Knowledge, Skills & Abilities
Must have knowledge of MS Excel and Word.
Detail-oriented, well-organized, and possess ability to handle multiple projects simultaneously and to exercise sound judgment.
Ability to work independently.
Excellent customer service skills.
Excellent oral and written communication skills.
Bachelor's Degree in Business, Accounting or related discipline required.
One year of related experience required.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Excellent MS Suite knowledge (MS Word, Excel, PowerPoint).
Work experience in a research, academic or university environment.
Knowledge of SAP financial systems.
Two or more years of related experience.
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $23.00-$31.59-$40.18 HRLY (Commensurate with experience) Employee group: Casual / On Call Schedule: Monday-Friday 8:30am- 5:00pm Exempt Status: Non-Exempt Location: District of Columbia Department name: Finance and Administration Personnel area: SAIS
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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