The Department of Dermatology is seeking a CO Clinic Manager who will be responsible for managing the clinical operations and safety for the Green Spring Station practice location. The clinic practice consists of general dermatology, cosmetic dermatology, dermatology surgery, and phototherapy treatment. This role will also be responsible for the operations and daily supervision of personnel of the outpatient clinic as well as responsible for assuring the smooth flow of patients, managing the administrative staff, and refining operations to improve patient, family, provider and employee satisfaction. This individual reports to the Administrator of Dermatology. This position has operations management and financial responsibility and works collaboratively with the Division's leadership team to meet clinical practice goals and objectives.
Specific Duties & Responsibilities
Manage day-to-day clinical operations of a satellite practice location.
Work with administrative and physician leadership to establish policies and procedures where changes are needed.
Manage the process for maintaining adequate staff. Secure and coordinate training of employees as needed in conjunction with the clinical trainer or team leaders.
Forecast staffing needs and adjust, as needed.
Manage the process for yearly evaluation of staff members.
Collaborate with administration on clinical operations, process improvement projects, and initiatives directly related to the clinics and primary metrics.
Serve as EPIC Super-user for EMR troubleshooting and process change/enhancements for staff and providers.
Monitor quality and safety measures for practices and maintain knowledge of key metrics.
Work with clinic and divisional leadership to identify opportunities and create action plans to improve performance.
Regularly report on performance and initiatives to providers and division leadership.
Monitor Patient Satisfaction for the outpatient clinic practices.
Review patient satisfaction reports with leadership,and ensure that they are distributed to physicians and staff. Develop annual action plans, as needed.
Provide and/or coordinate service excellence training, as needed.
Monitor operational metrics and develop reports including access, volumes, number of patients served, show rates, provider cancellations, room utilization and other selected metrics to assess outpatient activity by provider.
Provide recommendations and action plans to effectively manage the clinics.
Work with the Medical Director and department leadership to assess practice performance.
Identify ways to support the providers in optimizing their clinic sessions.
Develop corrective action plans as needed.
Assist with basic data analysis needs at the direction of manager or clinic leadership.
Manage reports in clinic's EMR to assist with operations and quality of care.
Serve in a liaison role with the Department's Central Scheduling to monitor and track appointment scheduling and registration actively, including call volumes, registration audits, and template management.
Manage clinic schedules and Epic templates for the practice, including providers, residents, nurses, and resources.
Assist the department leadership in on-boarding of new providers.
Serve as a liaison with the Patient Relations Department. Investigate and respond to patient complaints as appropriate.
Coordinate the hiring, training, supervision, discipline, and all other related staff performance issues along with division's human resources representative.
Accounts payable to include various utility companies, vendors, contractors, etc. related to internal building maintenance, as applicable.
Three years related experience. Previous supervisory experience required. Requires an understanding of changing reimbursement policies and third-party reimbursement.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Master's Degree in health administration or business.
Experience working with Epic Cadence/Prelude and Epic Care Ambulatory.
Classified Title: Clinic Manager Working Title: CO Clinic Manager Role/Level/Range: ATO 40/E/03/OG Starting Salary Range: $48,464-$84,864 Annually ($65,000 budgeted; Commensurate with experience) Employee group: Full Time Schedule: M - F; 8:30am - 5:00pm Exempt Status: Exempt Location: JH at Timonium Department name: SOM Der Cosmetic Center Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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