The Center for Indigenous Health (CIH) is located administratively within the Department of International Health at the Johns Hopkins Bloomberg School of Public Health. CIH employs approximately 250 staff and faculty across 10 distinct satellite office locations. The core activities housed at CIH include research studies of behavioral/mental health, infectious diseases, a graduate and doctoral training and scholarship program and wide array of public health service activities. More information about the CIH can be found at Home - Johns Hopkins Center for Indigenous Health (jhu.edu).
The Center for Indigenous Health (CIH) at Johns Hopkins Bloomberg School of Public Health is seeking a Sr. Administrative Coordinator interested in working on research projects. This work is focused on participant recruitment, retention, data collection and cross-site communication to improve health outcomes in Native communities. The Sr. Administrative Coordinator will assume primary day-to-day coordination responsibilities for several research and service programs.
Specific Duties & Responsibilities
Ensure smooth coordination of the day to-day administrative operations of the Center for Indigenous Health, function as an information resource, and provide assistance for Director, faculty, administration and staff, as well as contacts from outside the Center.
Works closely with the Center's Finance Team and faculty to support budget development, procurement, expenditure processing and internal communication of reporting.
Coordinates meetings, prepares and distributes meeting materials and agendas.
Maintains the Director's electronic calendars for multiple meetings and handles frequent requests.
Coordinates national/international travel arrangements. Submits travel reimbursements and invoices through the Concur and SAP systems.
Ensures that the Director is prepared for travel, meetings and appearances by coordinating, collecting, and providing materials in a timely fashion.
Develops or revises filing system to maintain academic, administrative, donor, VIP and other relevant files and record keeping systems.
Organizes and maintains electronic files of correspondence.
Arranges special luncheons and dinners, catering, invitations, room arrangements, schedules conferences, banquets and other special functions for visitors to the Center. Plan, coordinate and/or support routine and special events, activities, meetings, seminars, presentations and help host visitors; this includes but is not limited to: reserving rooms or venues, setting up, tearing down and cleaning rooms, ordering or purchasing and setting up food and supplies, and audiovisual set-up or coordination; schedule meetings for various individuals or groups of staff by finding dates, times and meeting space and communicate appropriately.
Applies strong writing skills to draft, proofread, and edit a variety of written materials such as letters, other correspondence, and presentations.
Compiles data for preparation of various periodic ad hoc reports. Locates and compiles information and formats reports, graphs, tables, records and other sources of information; assembles and categorizes data for written computation and calculations.
Monitors, maintains and orders office supplies and small office equipment.
Represents the Center effectively and professionally.
Re-establishes priorities and work plans to compensate for unanticipated changes in work volume to adequately meet departmental needs as deemed necessary.
Consistently uses discretion when discussing confidential matters. Routinely deals with highly sensitive information and material, maintaining an atmosphere of strict confidentiality.
Works on special projects as requested, and performs other duties as required.
High School Diploma or graduation equivalent.
Five years progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Sr. Administrative Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience) Employee group: Full Time Schedule: Other Monday to Friday: 8:00 am – 5 pm Exempt Status: Non-Exempt Location: Minnesota Department name: Center for Indigenous Health Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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