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Posted: 18-May-23
Location: Battimore, Maryland
Salary: Open
Internal Number: 109260-en_US
The Department of Gynecology and Obstetrics is seeking a Research Program Assistant II who will work with our Principal Investigator (PI) and Research Specialist in day-to-day research and administrative responsibilities in the Center for Cervical Dysplasia. The Research Program Assistant II will provide support and coordinating clinical activities for a multi-faceted research team to ensure a smoothly functioning office, laboratory, and good patient relations.
Specific Duties & Responsibilities
Budget & Financial management
- Process and generate invoices, bill payments, travel reimbursements, place orders, verify shipments, create purchase order numbers and resolve purchasing-related issues in SAP and SAP Concur.
- Order supplies for the office and research materials as needed.
General Clinical & Administrative
- Schedule patient appointments for follow up, consultations and second opinions (EPIC)
- Schedule patient procedures in the OR (EPIC).
- Assist with obtaining patient records, upload into media and schedule appointments appropriately.
- Assist provider with reviewing patient results and establish a plan for follow up.
- Provide routine information to callers, relay messages, and follow-up on correspondence until resolved.
- Manage daily schedule for myself and provider.
- Organize various meetings in-person or via Zoom.
- Assist with travel and accommodation arrangements with conferences for the PI.
- Assist with logistics/paperwork supporting manuscripts and grant applications.
- Assist with copying, faxing, scanning documents, email, and mailing items as appropriate.
- Screen incoming documentation and messages, determine priorities, and ensure appropriate actions.
Clinical Research
- Organize weekly meetings and agenda to review study participants.
- Give information about clinical trials to potential new participants.
- Troubleshoot clinical and research billing issues.
- Send directions, maps, and other clinic specific information to new study patients.
- Schedule appointments for potential new participants and study visits for patients on the clinical trials.
- Schedule procedures in the OR for research patients on the clinical trials.
- Assist provider with updating and gathering information to submit grant applications.
- Assist with FDA (CDER) submissions for new IND submissions and annual reports.
- Prepare and assist with IRB submissions (eIRB)
- Assist with updating and submitting necessary forms for research study renewals and changes.
- Help maintain electronic database containing specimen and clinical trial information.
- Assist in updating research charts and regulatory binders.
- Assist with data management needs, such as data entry, and updating research charts.
- Keep up to date on CITI and GCP certifications.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Two years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Experience with research databases such as E-Binders, RedCap, RITS, CRMS, and SKCCC.
- Experience with Microsoft Office (Word, Excel, Power Point), Microsoft Teams, Outlook, Zoom, Adobe Acrobat.
- Experience with EPIC.
- Experience with SAP and SAP Concur.
Classified Title: Research Program Assistant II
Role/Level/Range: ACRO40/E/02/CC
Starting Salary Range: $15.00-$20.40-$25.50 HRLY (Commensurate with experience)
Employee group: Casual / On Call
Schedule: Monday - Friday, Hours will vary
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM OB GYN Subspecialties
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
