Career Center

IT@JH Office of the CIO is seeking an experienced Executive Assistant who will provide high-level administrative support to the Vice President and Chief Information Officer (CIO). This position will have high visibility with leaders of Johns Hopkins University (JHU) and Johns Hopkins Medicine (JHM). The IT Executive Assistant will be the primary point of contact for scheduling engagements and communicating with executives and senior leadership from JHU, JHM, partners, collaborators, and external stakeholders.

The position needs an adept individual who can handle numerous priorities and deadlines while delivering excellent service to the CIO. The ideal candidate should have experience managing busy executive-level schedules and a positive attitude with a high level of tact and diplomacy.

The Executive Assistant reports directly to the CIO and is expected to work in close collaboration with and support other senior members of the IT leadership team as needed.

Specific Duties & Responsibilities

• Manages scheduling, communications, and engagements with senior leaders across the Hopkins enterprise and with external stakeholders.
• Proactively identify and resolve scheduling conflicts and prioritize meeting requests.
• Performs administrative duties such as answering the CIO's phone and preparing meeting materials.
• In advance of all meetings, confirm logistics and ensure all parties have the proper materials disseminated for both in-person and virtual events.
• Organizes virtual and in-person engagements and talks, team meetings, all-staff meetings, and other events as needed.
• Makes travel arrangements for the CIO and other leaders or guests as needed.
• Proofreads, edits and summarizes confidential and sensitive information with discretion.
• Anticipates future needs of the CIO by demonstrating responsiveness, critical thinking, and sound judgement while thriving in a dynamic organizational environment.
• Greets visitors and special guests and assists them with hospitality needs during their visits (e.g., locating temporary office space, quiet rooms for calls or securing alternative meeting space, as needed).
• Responds to inquiries and direct people to the most appropriate staff for assistance.
• Participates in meetings, as requested, to capture meeting minutes and follow up actions.
• Processes travel expenses and reimbursements for the CIO and other designated leadership staff, as assigned.
• Provides back-up administrative support to IT leadership, as needed.
• Investigates and resolves sensitive administrative problems.
• Performs other duties, as assigned.

Special Knowledge, Skills, & Abilities

• Advanced knowledge using Very strong computer skills using MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and able to quickly learn other computer software as needed.
• Experience working within large, complex organizations and supporting meetings.
• Excellent communication and interpersonal skills including the generation of meeting summaries and action steps.
• Capacity to work independently and in a results-oriented work environment.

Work Location

• Hybrid, Mt. Washington

• Bachelor's Degree.
• Five years' experience in providing progressively responsible administrative support with experience working on a wide variety of special projects and special assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Executive Assistant  
Role/Level/Range: ATO 37.5/03/OG  
Starting Salary Range: $23.30-$32.00-$40.80 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri 8:30-5:00 
Exempt Status: Non-Exempt 
Location: ​​​​​​​Hybrid/Mount Washington Campus 
Department name: ​​​​​​​IT@JH Administration and Finance  
Personnel area: University Administration 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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