We are seeking a Human Resources Coordinator whowill play an integral role in OB/GYN to carry out day-to-day administrative support. Will support credentialing, HR and payroll areas with great attention to detail in a professional and courteous manner.
Specific Duties & Responsibilities
Prepare new appointment and reappointment Johns Hopkins Hospital credentialing paperwork packets for the GYN/OB Physicians, Physician Assistants, Clinical Associates, Nurse Practitioners, Nurse Midwives, Fellows (Clinical/Contract Physicians), and Genetic Counselors. Monitor the progress of the credentialing verification by the Medical Staff Office to meet the required start date and submit completed credentialing paperwork to the Medical Staff Office for their review and approval within the required deadlines.
Work with all Gyn/Ob Fellowship Coordinators and Medical Training Program Administrator for GON and MFM to credential and complete SOM appointments and reappointments for all incoming clinical fellows.
Work with Physician Advisor and Chairman to complete all incoming credentialed providers as well as all reappointments.
Process all resident rotators for the department
Work closely with the Office of International Services for those applicants who may require visa services.
Work closely with the JH Bayview Credentialing team for all JHH/JH Bayview joint appointments.
Prepare yearly moonlighting contracts, prepare Faculty and Fellow reappointment sheets and liaison with the International Office for the credentialing of the non-US citizen applicants such as the J-1 Visa process.
Research Fellows SOM appointment paperwork through the Postdoctoral Office and then working with the International Office to obtain pertinent visas such as the J-1 Visa.
Prepare and submit for processing to the Medical Staff Office and/or the Postdoctoral Office all credentialing changes, resignations, retirements, name changes, Leave of Absence requests, and Delineation of Privileges change requests.
Maintain Peer Review files, monitor and track medical license expirations/renewals, monitor/ track Risk Management certification expiration dates and request providers to recertify within the assigned deadline.
Position includes being one of four Enrollment Supervisors for the department for e-prescribing narcotics in EPIC. This requires the prescriber (physicians, APPs, residents and fellows) to enroll face-to-face with enrollment supervisor. Since there are currently a limited number of licenses for EPCS, the Ambulatory Operations group in the Office of Johns Hopkins Physicians is targeting high volume prescribers first (voluntary currently) and then onboarding new providers as they start.
HR/FMLA/E210 Timesheet Management
Prepare FMLA paperwork for staff members, faculty members and Postdoctoral Fellows in a timely manner to be submitted to the employee for completion and process employee Leave of Absence and/or Short-term Disability supplements in SAP if required.
Monitor continuous FML leave time for staff members through the E210 system and monitor Faculty leave time with assistance from their administrative support and internal spreadsheet.
Update and monitor staff E210 timesheet when the employee is on a leave of absence. Inform employees of payroll and leave issues, which can result in an overpayment and work with the employee to repay the funds from the employee via a check or through payroll deductions.
Run weekly E210 OT Reports to review OT hours and submit overtime ISR supplements in SAP.
Work with the employees/supervisors on timesheet discrepancies, salary reductions, and overpayments. Liaison with HR Shared Services and/or Payroll Shared Services to resolve employee payroll/HR issues.
Assist with processing moonlighting ISR supplements for Fellows and Faculty covering for Residents and process monthly On-Call Schedule bonus ISR supplements.
Create and submit monthly KB15Ns transactions via billing JHH and JH Bayview.
Complete month-end closing entries which include preparing contractual invoices for monthly On-Call Schedules and monitoring of the receipt of payments.
Assist Budget Analyst with payroll related responsibilities to include overpayment reports due staff being out on FMLA and short-term disability.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Classified Title: HR Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $17.95 - $25.30 - $32.60 hourly (Commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: School of Medicine - East Baltimore Campus (Flexible) Department name: SOM OB GYN General Administration Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.