The Department of Epidemiology seeks a Sr. Administrative Managerto lead and direct its administrative, financial, and operational activities on a day-to-day basis. The position will work in close collaboration with the Senior Administrator initiatives and goals for practice, teaching, and research. The position requires continuous quality improvement and a customer service-focused approach to provide leadership focused on maintaining a climate that supports faculty, staff, students, and the larger community. The department houses approximately 145 affiliated faculty, 270 staff, 250 students (graduate and Ph.D.) and administers approximately $175 million in domestic and international sponsored projects as well as an endowment, gift, and academic revenue annually.
Direct responsibility over non-sponsored finance, oversight of department business support services (BSS), space, and service centers. Works cooperatively with leadership to promote growth and market adaptation of academic programs. Provides guidance to faculty and staff on business practices and plans to achieve desired outcomes – both in terms of daily operations and finances. Interface with leadership and members of school administration, to ensure that financial and administrative policies, processes, and controls are properly designed, implemented, and adhered to.
This position requires exceptional communication skills as well as the ability to build and maintain effective relationships both internal to JHU and externally.
Specific Duties & Responsibilities
In conjunction with the Sr. Administrator, formulate overall planning for operational efficiency and support of our clients. This is inclusive of incorporation of new advances and technological initiatives in daily operations, procurement, research and education.
Participate in short and long-range planning for evaluation of new and existing research and educational programs; assessment of facility requirements; funding, and staffing needs.
Develop and maintain a sound management structure, operating policies, procedures, and staffing to meet the operational needs of business support services (BSS) office and the department.
Develop standards of performance for BSS activities, monitor performance, and implement corrective actions as necessary.
Monitor accomplishment of agreed-upon objectives for the BSS finance and administration team. Where appropriate, institute corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
Monitor use of resources in accordance with plans and budgets and provide reports to managers and supervisors to assist their control of resources in their areas of responsibility.
Establish administrative policies for the BSS and research administration that guide the actions of managers and supervisors and provide guidelines for decision making, ensuring compliance with university directives and Federal and State laws and regulations.
Assign space utilized by all staff and managed related I.T. and equipment needs and research programs and assist in future space planning in conjunction with the School of Public Health.
Climate Setting & Leadership
Conduct oneself in a manner to achieve results in a way consistent with organization values and to provide constructive examples for others to do likewise.
Establish timely and effective communications with all department constituents to keep them aware of important information and to receive information and feedback from them.
Maintain an active role in the JH community as a representative of Epidemiology and to represent the organization to both internal and external constituent groups in such a manner as to enhance the image of the Institute and to further its objectives. This may include assignment on School or University wide committees.
Monitor compliance with policies and procedures. Develop protocols to ensure international compliance is monitored also.
Establish and monitor service delivery standards for the department that are sensitive to faculty, staff, and student needs; and which ensure the effective day-to-day operations.
Act as an administrative liaison to ancillary services, such as Research Accounting, Human Resources, and JHURA.
Assess and periodically updates the status of infrastructure in the department that supports research, teaching, and practice activities and develops plans for maintaining and improving resources, including computing, communications, and academic support.
Human Resources Management
In close collaboration with the HR Shared Service, Direct the overall human resources and organizational development goals of the BSS, ensuring that all personnel management functions are successfully performed, including recruitment and retention, employee relations, grievances, employee on-boarding, career development, and the equitable administration of compensation programs. Ensure that all human resources activities are carried out consistent with University personnel policies.
Collaborate with Central HR when specialized support is needed in the areas of employee relations, compensation, recruitment or leave/records management.
Support faculty growth and productivity and assist with faculty recruitment, retention, and promotion actions.
Directs day-to-day fiscal management for non-sponsored research, gifts, general funds, endowments, and petty cash funds.
Assists Sr. Administrator with preparation of quarterly budget variation five-year budget projections.
Administer department budget throughout the fiscal year.
Works with the finance team to project salary support on a continuous cycle to alleviate funding gaps by addressing potential shortfalls as far in advance as possible.
Prepares five-year financial projections for to anticipate changes in overall funding impacting faculty and staff in close collaboration with Sr. Administrator
Prepares five-year projections for student enrollment and scholarship support to provide insight into faculty size and composition needed and anticipate revenue and expenses in close collaboration with Sr. Administrator
Prepares financial reporting, forecasting, and trend reporting to Sr. Administrator and leadership to help in strategic departmental initiatives.
Other duties as required.
Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Minimum of seven years of progressively professional-level administrative and financial experience, including five years of supervisory experience and five years of financial management experience.
MBA, MHA, MPH, and other related elds are strongly preferred. Previous experience in an academic setting is preferred.
Knowledge of university financial administration preferred.
Classified Title: Sr. Administrative Manager Role/Level/Range: ATP/04/PE Starting Salary Range: Min $71,230 - Max $124,510 Annually ($124,510 budgeted; Commensurate with experience) Employee group: Full Time Schedule: Monday to Friday: 8:30 am – 5 pm Exempt Status: Exempt Location: Hybrid/School of Public Health Department name: Epidemiology Personnel area: School of Public Health
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.