Career Center

The Senior Administrative Coordinator must be able to work in a demanding, fast-paced, and collaborative work environment. This position requires the ability to multi-task, prioritize, and be proactive. This individual will deal regularly with sensitive and confidential information and must always exercise the utmost professionalism and discretion.

Specific Duties & Responsibilities

Scheduling & Calendaring

• Maintain Outlook calendars and scheduling for the Executive Director, SDS; Executive Director, SWB; and the leadership of the Crisis, Consultation and Case Management unit (MHS)
• Work with JHU Events staff and calendaring software to schedule larger university-wide meetings and events.

Event Planning & Facilitation

• Assisting with planning departmental outreach events, workshops, and group sessions (preparing printed materials, arranging parking for vendors, ordering supplies, placing room and equipment reservations, ordering meals, planning virtual group sessions and presentations, etc.)
• Coordinating team retreats, professional development events, and continuing education.

Note-Taking & File-Management

• Maintaining shared drive and Microsoft Teams site, including updating templates and other documents at the direction of department leadership.
• Taking minutes at regular team and other department meetings and posting them to Microsoft Teams Site.

Administration

• General department support duties such as filing, faxing, copying, mail, ordering supplies, etc.
• Supporting routine financial functions, including processing travel reimbursements, expense reports, data entry, and procurement card transactions.
• Provide department leaders with monthly budget accounting and reconciliation.
• Process department employee transactions in SAP financial software.
• Post positions in Smile, hire and process timesheets for Graduate Assistant and Proctors (SDS).
• Main point of contact with IT and LAN administrator.
• Provide back-up assistance when needed to SHWB Executive Assistant and other SHWB department administrative coordinators.
• Performing other administrative duties, as assigned.

Communications Support

• Provide back-up support to department leaders around creation, proofing and distribution of communication vehicles.
• Support USS Communications department where appropriate communication documents and campaigns require additional support.
• Maintain various departmental listservs; managing and updating memberships as needed on a monthly basis.

Special Knowledge, Skills & Abilities

• Superior customer service skills.

• Excellent verbal and written communications skills.
• Understanding of the principles of confidentiality and how to manage private information and documents.
  
• Strong organizational skills.
  
• Ability to manage multiple tasks simultaneously.
  
• Ability to function in a fast-paced work environment.
  
• Detail oriented and deadline driven.
  

• Technical proficiency for internal software, call center phone system, and procedures.
• Working knowledge of Microsoft Office Suite and Outlook.
  
• Knowledge of SAP Financial software and ISR processing preferred.
  
• Knowledge of and experience in online scheduling software and tools (Doodle, Sign-up Genius, FindTime, etc.)
  
• Experience in Concur travel software.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
• Handles both routine and confidential information in an appropriate, respectful manner.
• Must be reliable and able to function well in a cooperative team setting.

Classified Title: Sr. Administrative Coordinator 
  
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: Min $21.00 - Max $36.50 HRLY ($62,500 budgeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30am-5:00pm 
Exempt Status: Non-Exempt 
Location: Hybrid/Homewood Campus 
Department name: Health Promotion and Well-Being  
Personnel area: University Student Services 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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