Career Center

Exec Secretary

Position Number: S-3073
Type of Recruitment: External

Position Summary:
Responsible for the budgetary duties for the Health Administration programs in the School of Health Sciences, including credit card, grant management, payroll and overloads, monitors professional development spending and budget updates including working with SAP. Monitors and maintains Health Administration graduate program applications progress in conjunction with Graduate Admissions and CMUOnline, organizes and arranges weekend seminars, orientations, comprehensive examinations, and graduation functions. Manages waitlists, registration exception requests, independent study courses, and incomplete and deferred grade records. Maintains official document files, scholarship awards and funds, committee membership and minutes of the division and program meetings. Maintains Health Administration websites, and the program directors' calendars as needed. Works with SAP and other databases related to program management. Creates and maintains files related to program management in Outlook and on the S-Drive. Acts as the coordinator for the University's participation with UMI/Proquest for submission of dissertations and theses. Also assists the other School of Health Sciences clerical staff with the coverage of the office professional duties.

Required Qualifications:
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.

Preferred Qualifications:
Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP).
Demonstrated ability to design/maintain web pages may be desired

Duties & Responsibilities:
Maintains and analyzes set of complex budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets. Works mainly with the health administration programs, undergraduate and graduate online (MHA) and doctoral (DHA).
Works with groups to process awarding of scholarships and grants to students.
Processes the payroll and personnel transactions for faculty (regular and fixed-term), staff, student, graduate assistant hiring/overload/termination actions records according to CMU policies and in conjunction with Graduate Admissions and CMUOnline.
Manages the scheduling of classes, including the waitlist process for DHA, MHA, HSL, and HSC courses, managing the registration exception requests and works with the Registrars Office, Innovation and Online, and others at CMU.
Collects and maintains information of applications to graduate programs, enrollment in independent study courses, study abroad courses, thesis, incomplete and deferred grades.
Creates and maintains files related to program management in Outlook and on the S-Drive.
Acts as the coordinator for the Universitys participation with UMI/Proquest for submission of dissertations and theses.
Maintains official document files for budget, tagged inventory, and minutes of the health administration division and program meetings.
Schedules, organizes, plans and arranges weekend seminars, orientation sessions, graduation functions, and proctors DHA comprehensive examinations.
Supervises, schedules, coordinates training and monitors the workflow of the student office workers and support staff in the delivery of faculty support activities, including photocopying, typing, collating, etc., and acting as office receptionist for visitors.
Conducts special projects on a recurring basis and assignments as directed; collects, compiles, and writes updates and reports on findings, including preparation of preliminary findings.
Acts with a high degree of independence as a liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, recruiting volunteers, and other support functions related to work area.
Assists the other School of Health Sciences clerical staff with the coverage of the office professional duties.

Supervision Exercised:


Employee Group: Office Professional
Staff Pay Level: 6
Pay Range: $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00
Division: Academic Affairs
Department: School of Health Sciences - Health AdministrationThe Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). It offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. CMUs website is http://www.cmich.edu. The Herbert H. and Grace A. Dow College of Health Professions website is http://www.chp.cmich.edu.The School of Health Sciences is comprised of three divisions, Health Administration; Exercise and Health Sciences; and Public Health. Each division has majors, minors, and grad programs, most of which are accredited by external professional organizations (CEPH, CoAES, CAMHE). Such a diverse and inclusive School also provides opportunities for students in online courses and programs, internships, research opportunities, laboratories, and international learning experiences. The School also has numerous scholarships awarded annually to students in the programs. Being a member of HSC will offer opportunities for further training, learning, and advancement while experiencing a strong supportive environment.
Position Status: Regular
Position End Date:
Employment Status: Full Time
FTE: 1.00
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location: Mount Pleasant, MI
Posting Ends:
Open Until Filled: Yes

About the Department:
The Herbert H. and Grace A. Dow College of Health Professions consists of five academic units (Department of Physical Therapy, Department of Physical Education and Sport, Department of Communication Sciences and Disorders, the School of Health Sciences, and the School of Rehabilitation and Medical Science). It offers undergraduate and/or graduate degree programs in athletic training, audiology, communication sciences and disorders, exercise science, environmental health and safety, health administration, physical activity specialist, physical education, physical therapy, physician assistant, public health, school and public health education, speech-language pathology, and sport management, delivered by 100+ faculty/staff. CMUs website is http://www.cmich.edu. The Herbert H. and Grace A. Dow College of Health Professions website is http://www.chp.cmich.edu.

The School of Health Sciences is comprised of three divisions, Health Administration; Exercise and Health Sciences; and Public Health. Each division has majors, minors, and grad programs, most of which are accredited by external professional organizations (CEPH, CoAES, CAMHE). Such a diverse and inclusive School also provides opportunities for students in online courses and programs, internships, research opportunities, laboratories, and international learning experiences. The School also has numerous scholarships awarded annually to students in the programs. Being a member of HSC will offer opportunities for further training, learning, and advancement while experiencing a strong supportive environment.

About CMU:
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards:
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

Message to Applicants:
Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

To apply, visit https://www.jobs.cmich.edu/postings/38829

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see 'EEO is the Law' posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu







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