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Posted: 18-Aug-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 110572-en_US
We are seeking a Finacial Analyst. Under the direction of the Director of Finance & Administration, provide support and management of the financial operations for the Human Language Technology Center of Excellence (HLTCOE). This includes, but is not limited to, general operating finances, sponsored award management, quarterly and annual financial reporting and budgeting to the University and financial modeling for strategic plans and initiatives.
Specific Duties & Responsibilities
General Operations
- Work closely with the Director of Finance to monitor, process and account for the day-to-day financial transactions of the Center.
- Submit, process and approve transactions such as purchasing, payroll, effort and travel reimbursement requests.
- Record, classify and summarize financial transactions and events in accordance with generally accepted accounting principles and University policies.
- Monitors various aspects of performance including, but not limited to cash balances, space analysis and control salary.
- Acts as a financial and administrative liaison between the Center and other University stakeholders.
- Recommends actions related to departmental financial and budget plans.
- Determines when to refer staff, policy or administrative issues to the Assistant Director.
Sponsored Projects
- Partner with, and act as final point of contact to assigned researchers for the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Responsible for the timely preparation of proposal budgets for Principle Investigator (PI) review.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between PI, Center leadership, University central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content.
- Provide groundwork for subcontract negotiations.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Review all sponsored project proposals for assigned faculty prior to them being sent to the Assistant Director and Johns Hopkins University Research Administration (JHURA) for review and signature.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, and evaluations and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to PI on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Work with the PI to monitor the timely completion and submission of all reporting deliverables to the awarding agency.
- As assigned, support faculty shared between the HLTCOE and the Whiting School of Engineering (e.g. Center for Language and Speech Processing).
Quarterly/Annual University Financial Reporting
- Assist in the preparation of quarterly and annual reports for presentation to Center leadership and the Office for Planning & Budgeting.
- Assist in the formulation and development of the Center's operating budget and five-year strategic plan. Financial Reporting & Budgeting.
- Interprets data for the purpose of determining past financial performance and/or to project future financial performance.
Performs complex statistical, cost, and financial analysis of data reported in the various accounting system.
Strategic Planning & Guidance
- Work with the Director of Finance in compiling strategic plans for units and reporting problems to senior management.
- Develop financial reports for forecasting, trending, and results analysis.
- Interpret financial transactions and events for users who must make economic or business decisions.
- Assist management in five-year strategic fiscal planning process.
- Prepare ad-hoc reports for the Director of Finance.
- Provide and assist with training on HLTCOE policies and procedures.
- Recommends budget adjustments, and other cost improvement measures.
- Use various software applications, such as spreadsheets and databases to assemble, manipulate and/or format data and/or reports.
- Other duties as assigned.
Minimum Qualifications
- Bachelor's Degree in Finance, Accounting, Business or related field.
- Five years progressively responsible related financial/accounting experience.
- Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Strong knowledge of SAP and experience in higher education or non-profit environment is preferred.
Special Knowledge, Skills, & Abilities
- Experience in, or knowledge of, accounting and accounting principles required in the preparation of complex and detailed financial and budgetary analyses in order to address a variety of budgetary issues/problems.
- Demonstrated analytical skills that allow for interpretation of budgetary, financial and related organizational performance or management information.
- Demonstrated skills in quantitative financial and budget analyses, with thorough working knowledge of general accounting principles and practices with an emphasis on university financial accounting.
- Demonstrated skills in formulating and implementing financial policies and standards to ensure accountability and compliance with policies and procedures.
- Demonstrated knowledge of pre and post award sponsored activities involving sponsored projects.
- Demonstrated ability to make independent judgments and to act on decisions on a daily basis required.
- Demonstrated ability to work for extended periods of time without direction, prioritize own work, work with flexibility in several tasks simultaneously and to meet concurrent deadlines also required.
- Demonstrated ability to lead projects and teams that will improve the quality of administrative functions of the Center.
Classified Title: Sr. Financial Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: Min $62,300 - Max $109,000 Annually ($79,047 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: 37.5
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Center of Excellence
Personnel area: Academic and Business Centers
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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