Career Center
Cambridge, Massachusetts
Posted: 25-Aug-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 110691-en_US
We are seeking a full-time Administrative Coordinator who is needed to provide day-to-day administrative support to the faculty PI of the Wilmer Biostatistics Center (WBC) and the Coordinating Center of an NIH sponsored multicenter international clinical trial on inherited retinal degeneration. The Admin Coordinator will play an important role in facilitating an efficient, collaborative work environment at the WBC and Coordinating Center and facilitating compliance to clinical trial regulations and policies as well as professional and collaborative communications with clinical sites and other study units.
Specific Duties & Responsibilities
- Provides office services for faculty PI and team members, such as purchasing, records control, travel and travel reimbursement, maintenance of calendars and phones.
- Some project budgeting will also be required.
- Coordinates collection of operations reports, prepares material for Data and Safety Monitoring committee meetings for projects.
- Formats reports, graphs, Tables, records and other sources of information for reports and manuscripts.
- Directs special event planning for the PI, such as study group meeting.
- Operates personal computer to access e mail, electronic calendars, web pages, Access data bases, Excel data bases, various reference manager programs, and other office support software.
- Assists in manuscript preparation and formatting and submission, acquiring PMC numbers, familiarity with PubMEd and other search engines, and reference manager functions.
- Abstracts relevant data from study progress reports to create regulatory reports.
- Other duties as assigned.
- Some specific duties supporting the clinical trial Coordinating Center include:
- To maintain an electronic registry of staff names, addresses, telephone numbers, FAX numbers, and e-mail addresses for study personnel at all study units.
- To do data entry of clinical trial forms requiring Coordinating Center input.
- To file study-related forms and reports in a secure location.
- To file study-related regulatory/IRB/ethics related documents in the Trial Master File timely.
- To maintain a history file of all revisions of all forms.
- To maintain a history tracker of all versions of the protocol and other key trial documents.
- To assist with the preparation and assembly of reports.
- To assist Coordinating Center team members as necessary to meet the needs of the Study.
- To place orders for materials and track their status.
- To develop layout and final copy for special study materials such as newsletters.
- To make travel arrangements for Coordinating Center personnel and for members of various NAC Attack committees.
- To schedule meetings for Coordinating Center personnel and for members of various NAC Attack committees.
- To oversee preparation and assembly of Study documents and reports.
- To maintain office supplies for the Coordinating Center.
- To make arrangements for Study meetings, including contacting hotels, reserving rooms, arranging transportations, arranging meeting venues, and authorizing payment of bills after approval of the Coordinating Center Director.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor's degree.
- At least one-year relevant experience at Johns Hopkins University School of Medicine.
- Experience of coordination with different entities, both within and outside JHU.
Classified Title: Administrative Coordinator
Job Posting Title (Working Title): Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Hourly Pay Rate Range: Min $18.00 - Max $33.50 HRLY ($29.63/hour targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: School of Medicine - East Baltimore Campus
Department name: 10003495-SOM Oph Dana Center
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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