Job ID: 2023-17507 Type: Full-Time # of Openings: 1 Category: Alumni Relations and Development
Reporting to the Director of Reunions, the Associate Director of Reunions is an integral member of the team responsible for all aspects of planning, implementing and budgeting of Princeton Reunions. Reunions are Princetonâ™s largest on-campus event and the three-day weekend draws approximately 26,000 attendees to campus, maximizing the engagement of Princeton alumni with the University and with one another.
Supporting Princetonâ™s undergraduate alumni classes spanning over 80 years from the first reunion to the Old Guard, the Associate Director collaborates with, advises, trains and stewards alumni volunteers to plan and execute various aspects of their major reunion. This role requires close collaboration and coordination with numerous campus partners including the Department of Public Safety, Risk Management, Environmental Health and Safety, Office of General Counsel, University Services, Facilities, Capital Projects, Housing and Campus Dining to ensure the management of Reunions is well planned, safely executed, an efficient operation and enjoyable for all participants.
Princeton University Advancement works to inform, inspire, and involve Princetonâ™s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.
Manage the coordinator position, fostering individual professional growth.
Serve as the primary contact for a portfolio of alumni volunteers from the recent alumni classes (1st-22nd) and provide ongoing support leading up to a major reunion. Foster strong relationships and collaborate closely with volunteers, offering vital guidance and support in the planning process to ensure a successful major reunion for their respective class.
Strategize with volunteers on class communications (email, website, and social media), entertainment, activities and programs that will attract optimal classmate attendance and foster engagement.
Develop an understanding and awareness of the varied needs of each major reunion class and develop strategies and solutions to support volunteers.
Advise on best practices for volunteer leaders, including sensitive volunteer management issues.
Collaborate with the team to plan and lead volunteer training meetings, working together to ensure that volunteers receive comprehensive training, acquire the essential skills, and possess the necessary knowledge to successfully carry out their roles and responsibilities.
Facilitate connections between volunteers and campus partners to effectively coordinate and execute critical planning logistics for their major reunion.
Serve as a liaison to the Alumni Councilâ™s Princetoniana Committee.
Event Planning and Logistics
Support the planning and execution of Reunions events sponsored by the Alumni Association including the P-rade.
Partner with campus colleagues to coordinate event logistics including transportation, parking, housing, security, and dining.
Consult with campus partners to optimize layout and configuration of headquarters/meal sites.
Review major reunion entertainment contracts in consultation with Risk Management and the Office of General Counsel.
Manage all aspects of the wristband program, including wristband design, vendor order and secure distribution of wristbands during Reunions. Oversee hiring, onboarding, scheduling, training, and payroll for wristbanders. Cultivate relationships to expand and retain the pool of seasonal workers.
Oversee the Reunions Ambassador Division (RAD) program, encompassing recruitment strategies, communication, training, and support for Reunions volunteers from across campus and within University Advancement.
Collaborate with colleagues from Advancement Communications, Advancement Events and Advancement Operations to identify uses for digital communications and technology platforms to enhance Reunions logistics, programming and measure alumni engagement.
Bachelorâ™s degree and at least five years of management experience, preferably in an academic setting or related work experience.
Proven event management experience.
A willingness to travel and participate in committee meetings and other alumni events, programs, and activities outside of business hours. Evening and weekend work leading up to and throughout Reunions is required.
A history of strong management and leadership skills with the proven ability to maximize the talents of staff.
Proven ability to develop and foster relationships with people at all levels of an organization, and to collaborate and influence at a high level.
Ability to collaborate, listen well and to take the lead in problem-solving and consensus building.
Exceptional written, and oral communication skills, and superb organizational skills; excellent interpersonal and diplomatic skills.
Ability to respond quickly to changing business needs and priorities. Ability to handle multiple projects simultaneously and to produce high-quality and compelling work product under tight deadlines.
Ability to work with a high degree of flexibility in a highly-collaborative, fast-paced, goal-oriented environment.
Goal oriented with strong strategic planning and project management skills necessary to set and monitor progress, to develop plans and timelines, and to measure success toward goals.
Discretion, good judgment, and commitment to keep confidential all data related to Princeton and its alumni and donors.
Evidence of self-motivation and the ability to work both independently and in teams, with high personal standards representative of Princetonâ™s commitment to excellence.
Commitment to University Advancementâ™s mission of fostering alumni engagement and maximizing philanthropic support for Princeton University and to adhering to its guiding principles of High Performance, Innovation, Civility, and Collaboration.
Experience in alumni engagement
Familiarity with Princeton University, its alumni, and its tradition.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.