The Institute of Bioethics is seeking a Part-time Administrative Secretary (Front Desk Coordinator) to provide a broad range of administrative support as well as some financial support to the Berman Institute of Bioethics (BI). The Front Desk Coordinator serves as the first point of contact for guests who come to our building, Deering Hall. Must be committed to professionalism and customer service and have excellent interpersonal skills. The responsibilities of the role include travel and expense reimbursements, event support, scheduling, and general administrative tasks.
Duties & Responsibilities
Responsible for managing the front desk – greeting all visitors to the BI, answering the main multi-line telephone and direct calls to the appropriate personnel, screening/processing/delivering mail, and serving as a primary point of contact for the BI.
Research and respond to internal and external requests.
Assist with facilities-related activities.
Perform tasks to prepare the building for the day.
Assist with inventory, purchasing, and other administrative activities.
Manage the conference room and space scheduling.
Develop and maintain systems such as databases, spreadsheets, and filing.
Work collaboratively with faculty and staff within the BI and across JHU.
Serve as liaison between BI and other administrative and financial contacts in the University.
Other duties as assigned.
High School Diploma or Graduation Equivalent.
Two years of related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Fluency with Microsoft Office (Word, Excel, Power Point, Outlook), and the ability to learn new systems is required; SAP experience is preferred.
A demonstrated attention to detail is vital as the coordinator will be required to independently complete tasks, resolve administrative issues, prioritize tasks within established deadlines, and respond to changing priorities.
The coordinator must have a strong working knowledge of office administrative practices and policies. Strong organizational skills, logistical management, scheduling, and records management experience is required.
Ability to apply analytical and critical thinking skills to issues resulting in professional and mature solutions. Identify issues, determine information needed to resolve, research and collect information, and make recommendations or take appropriate action to resolve. Collaborate and build working relationships with individuals across the Institute and University.
Possesses the ability to effectively communicate, efficiently work as a team member, maintain confidentiality, and embrace the mission of the Berman Institute of Bioethics.
Ability to sit to for most of the eight (8) hours and stand for various lengths of time.
Classified Title: Administrative Secretary Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: Min. $16.00 - Max. $28.50/HRLY (Targeted $20,000. Commensurate with experience) Employee group: Part-time Schedule: 20 Hours/Monday - Friday Exempt Status: Non-Exempt Location: School of Public Health-East Baltimore Campus Department name: Bioethics Institute Personnel area: Academic and Business Centers
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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