Career Center
Los Angeles, California
Posted: 08-Sep-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 110829-en_US
Under the direct supervision of the Clinical Research Program Manager or the Principal Investigator, we are seeking a Research Program Coordinator (RPC) who will be responsible for monitoring the clinical course and collection of research data on patients entered onto research protocols at the Sidney Kimmel Comprehensive Cancer Center and participating sites. The RPC is responsible for the organization, entry, maintenance and accuracy of all patient's clinical research data in a timely and ongoing manner. This is an intermediate level position in managing clinical trials and/or registry databases within the Genitourinary (GU) Oncology Clinical Research Program.
Specific Duties & Responsibilities
- Coordinate protocol implementation of several complex clinical research studies.
- This will include interventional and observational studies.
- The Research Program Coordinator will receive the appropriate training and supervision to participate in these projects.
- Ensure that research protocols are carried out correctly, including all documentation, administrative, and regulatory issues.
- Work with others in a research team environment.
- Responsible for screening, recruiting, and obtaining informed consent from potential candidates for research studies.
- Assist Principal Investigators in developing and implementing study operating procedures related to recruitment, retention, study visits and specimen bank collection.
- Coordinate the management of activities related to the pre-award and post award sponsored research projects according to established departmental and IRB process, including new and renewal funding submissions.
- Responsible for the oversight of data collection, database entry and accurate record keeping of all study related information.
- Coordinate study participant compensation and reimbursement for travel and other expenses.
- Assist Principal Investigators and financial staff in identifying and resolving compliance issues for sponsored research.
- Coordinate study clinic visits.
- Comply with administrative pieces of research, institutional review board (IRB) mandates, REDCap data entry, and related issues.
- Ensure adherence to protocols.
- Guide patients through study activities.
- Perform study dictated activities using independent judgment as delegated by the PI.
- Oversee record management for research studies.
- Serve as resource for clinicians involved in study in regard to protocol requirements.
- Abstract medical data from charts requiring interpretation.
- Prepare reports relating to study accrual, study trends, and efficiency related issues.
- May assist in coordinating study meetings for coordinating center and maintain a good line of communication with study leadership and Dermatology department faculty and staff.
- Participate in study meetings and provide update on protocol implementation status and make recommendations on operational issues.
- Prepare for study audits.
- Ensure upkeep of office supplies, devices, and materials.
- Maintains good working knowledge of all assigned protocols and reporting requirements. Transmits and distributes protocol information. Responsible for submission, verification, and maintenance of protocol specific information on the SKCCC Research Protocol Library.
- Maintains electronic and/or physical regulatory binder for each assigned protocol.
- Prepares and submits annual renewal requests, amendments, and adverse event reports with clinical input according to IRB and Sponsor requirements.
- Adheres to all protocol requirements to ensure the validity of the clinical research data.
- May assist the principal investigator and/or program manager in defining information and plans required to accomplish goals of studies. Will design and create protocol- specific case report forms as needed.
- Verifies patient eligibility for studies by comparing patient history and clinical laboratory results with protocol requirements. Confirms patient registrations and
- relevant data points in databases for the SKCCC Clinical Research Office and Oncology Information Systems.
- Maintains an electronic or physical research chart for each patient. Collects, enters and compiles clinical data from a variety of sources. Ensures accuracy and timeliness of data so that information may be used by the physician in treatment planning, presentations, and publication.
- Verifies scheduling of patient appointments, tests, and follow-up visits at the appropriate time in the treatment cycle to ensure completion of protocol requirements. May design and compile materials which aid physicians/other staff in complying with protocol requirements for these visits and tests.
- Meets regularly with Principal Investigator, Research Nurse, and Research Program Manager to review data accuracy and overall study progress.
- Participates in all mandatory meetings to develop increasing knowledge of assigned clinical trial and registry requirements.
- Prepares for and participates in monitoring and audits of studies. Corrects errors in database when necessary. Writes responses to audit reports with input from the Principal Investigator.
- Completes minimum requirement for continuing educational units. Is knowledgeable of and complies with Good Clinical Practices, ICH Guidelines and SKCCC Clinical Research Office policies. May instruct introductory level clinical research personnel in these guidelines and policies.
- Assists with study budget and invoice preparation as needed.
Minimum Qualifications
- Bachelor's Degree in related discipline.
- Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Specific Requirements
- Must adhere to guidelines regarding honest reporting of sensitive and confidential patient information.
- Understands the importance/impact of data integrity in terms of patients, study results, costs, quality of service and scientific research in general.
- Regular contact with physicians, other health care personnel and occasionally, patients, requires the use of good judgment, tact and sensitivity.
- This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent(s).
- It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.
Classified Title: Research Program Coordinator
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range: Min $17.00 - Max $30.00 HRLY ($48,880 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 830a - 500p
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Onc Urologic Oncology
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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