Career Center

We are seeking an Administrative Coordinator. The Administrative Coordinator (AC) provides administrative support to the senior staff of the Total Rewards function. This includes the Senior Director of Benefits, Director of Benefits Strategy, Director of Benefits Operations, Director of Compensation, and various managers in the Total Rewards department. The AC is an organized and proactive individual who has an excellent track record of working in a team environment to accomplish departmental and project goals. Responsibilities for the AC position include scheduling and managing complex calendars, scheduling meetings, preparing principals for a variety of key meetings, and serving as a liaison between them and other university officials. The AC has oversight for administrative and confidential aspects of the office and must demonstrate a positive attitude, careful judgment, tact, a high level of discretion, and the ability to work independently. The successful candidate will be able to collaborate, communicate effectively, prioritize multiple tasks, take a proactive approach to work assignments, and take initiative.

Specific Duties & Responsibilities

Administrative Support 75%

• Provide outstanding customer service to develop and manage relationships with internal HR and external business partners.
  
• Represent the department through effective collaboration with university leadership on behalf of their principals.
  
• Accurately maintain complex calendars, coordinate meetings, schedule appointments, resolve scheduling conflicts and prioritize requests. This includes, but is not limited to Coordinating complex meetings, including scheduling, invitations, confirmations, reminders, meeting logistics, including A/V, Zoom, Teams, catering meeting location, conference line availability, etc.
• Work closely with others to compile, prepare, distribute reports, minutes, and meeting materials and maintain a high level of acuity in the follow-up to important action items.
  
• Ensure that their principals are fully and daily prepared for meetings and presentations including confirming meeting details and compiling and preparing briefing/meeting materials.
  
• Regularly interact with all levels of executive and support staff internally.
  
• Contact executives throughout the enterprise needed in transmitting or obtaining information.
  
• Establish and maintain an organized filing system to ensure the expeditious retrieval of information.
  
• Record and distribute messages in an accurate and timely manner.
  
• Accurately make travel arrangements and develop itineraries for in state and out-of-state travel, meeting registration, transportation, accommodation.
  
• Prepare expense reimbursements, organize receipts, inputting into Concur and track through the approval process. Maintain filing system for all office expenses (travel and general invoices).

Project and Direct Support of Principals 25%

• Provide support primarily for projects led by Total Rewards.
• Provide support for day-to-day suite responsibilities and work as a team player to ensure effective office management.
• Perform other duties as assigned.

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Experience in a Human Resources environment a plus.

Classified Title: Administrative Coordinator    
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($25.75 budgeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F/8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid/Eastern High Campus 
Department name: ​​​​​​​Total Rewards 
Personnel area: University Administration 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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