Career Center

The Department of Computer Science (CS) in the Whiting School of Engineering is seeking a Grants & Contracts Analyst who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions for CS that include, but may not be limited to: proposal preparation, submission, and budget development, account projections and oversight, billing/invoicing, reporting, compliance, and closeout. . The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

• The Grants & Contracts Analyst will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts.
• They will provide standard professional administrative level guidance on protocols, regulations, the status of accounts, and guidelines to PI and other scientific/research professionals within the Institute.
• They may interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible.

• This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD as well as foundations, and industry partners.
• These grants, contracts and awards may involve detailed budgets, special proposal instructions, multi-project grants, complex Foundation consortium, cooperative agreements, and sub-awards from other institutions.

Specific Duties & Responsibilities

• Primarily support the JHU Artificial Intelligence and Technology Collaboratory (AITC) P30 grant, funded by the National Institute of Aging, to promote the development and implementation of novel artificial intelligence (AI) and technology approaches to improve the health and well-being of older adults.
• Provide oversight and coordination with Administrative Manager on status of all Core accounts, in addition to supplemental and Pilot projects. Monitor all funding and provide financial updates to the Administrative Manager and Principal Investigators, as requested.
• Manage internal allocations accounts and external subaward processes for Pilot Projects, to include budget review, providing groundwork for subcontract negotiations, and subrecipient/financial monitoring for 14 current projects, plus an additional 7-10 projects per year.
• Partner with departmental faculty and/or budgetary staff and the Johns Hopkins University Research Administration (JHURA) the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for post award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to forwarding them to the Sr. Grants and Contracts Analyst and for signature.
• Review involves accuracy, content, and adherence to all relevant guidelines.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content.
• Provide groundwork for subcontract negotiations and setup.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.
• Complete grant closeout processes.
• Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup (payroll), effort reporting, cost transfers, and paying invoices.
• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing interrelated accounts, expenditure rates and expenses, audit documentation, and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts.

Special Knowledge, Skills, & Abilities

• General knowledge of accounting and budgeting theory and practices.
  

• Ability to make independent judgments and to act on decisions on a daily basis.
  

• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  

• Strong mathematical and Excel skills with attention to detail.
  

• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and other federal funding agencies.
  

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: Min $53,300 - Max $93,500 Annually ($70,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri/8:30-5 
Exempt Status: Exempt 
Location: Hybrid/Homewood Campus 
Department name: ​​​​​​​Malone Center for Eng in Healthcare  
Personnel area: Whiting School of Engineering 

Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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