Career Center

University of California Irvine

Departmental Purchase and Finance Analyst


Updated: Oct 10, 2023
Location: Irvine-Campus
Job Type:
Department: Engr Adv Power & Energy Pgrm



Job Opening ID: 60287

Reports To: Manager and Associate Director

Working Title: Departmental Purchase and Finance Analyst

Department: Engr Adv Power & Energy Pgrm

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007740

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5

Employee Class: Career

Position Summary:

The Advanced Power and Energy Program (APEP) at the University of California, Irvine addresses the development and deployment of efficient, environmentally sensitive, sustainable energy conversion and power generation worldwide. At the heart of this endeavor is the creation of new knowledge brought about through fundamental and applied research, and the sharing of this knowledge through education, outreach, demonstration, and deployment. Industry is actively engaged and vital to this effort. The administrative team supports APEP's research, educational and outreach activities. This position is responsible for the purchasing and reimbursement functions of the program and provides support to the other team members and periodically to APEP's outreach efforts. There is a strong emphasis on accurate, efficient work flow that complies with responsible stewardship and compliance with policies and procedures established by the UC system, UCI, Federal, State, and (where applicable) agencies. Embody the UCI values of respect, intellectual curiosity, integrity, commitment, empathy, appreciation, and fun while working cooperatively with all members of our community.

Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Provides support to other activities such as timesheet management, payroll entries and periodic outreach activities. Under the general supervision of the Purchasing/Reimbursement Manager, the Purchasing/ Reimbursement Coordinator independently evaluates and processes requisitions and reimbursements for the Advanced Power & Energy Program (APEP). Purchase transactions range across a wide variety of research and office materials, laboratory supplies, services, and equipment that is often of a technical and specialized nature. Reimbursements and disbursements are similarly varied and frequently complex, including international travel, events involving service or performance contracts, business meetings, incentive payments, honoraria, awards, gifts, and other miscellaneous forms of payments. Procurement responsibilities include but are not limited to identifying potential vendors, obtaining quotations, evaluating proposals, negotiating terms for orders under $5000, coordination with Purchasing and Risk Services for orders in excess of $5000, and problem resolution related to order, delivery, returned goods, and/or billing. Purchasing responsibilities also include maintaining accurate and complete supporting documentation per campus guidelines. Responsibilities include extensive knowledge of University policies and procedures as they pertain to procurement, accounting, basic contract and grant regulations, and business rules.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$26.92 - $36.63 (Hourly Rate) Expected Pay Range within the Full Salary Range $26.92 - $46.36 (Hourly Rate)

Required:

4-yrs of related working experience

Bachelor's degree in related area and / or equivalent experience / training.

Ability to communicate effectively in writing and verbally. Ability to read and interpret terms and conditions of basic contracts. Working level of proficiency in the use of standard spreadsheet and word processing software. . Working knowledge of Microsoft Office, Google software and Adobe Ability to work independently, adjust to changing priorities, deadlines, interruptions and general supervisory oversight. Ability to work in a fast pace work environment and effectively analyze and prioritize competing requests and work demands. Ability to effectively communicate when requesting additional information, placing orders, explaining regulations, providing updates on order status, arranging for returns, closing out orders, and coordinating repairs and maintenance requests. Skill to analyze materials provided to determine what policies apply, how to best process the request, whether additional information is needed, how best to obtain additional information if needed, and when to consult with colleagues, superiors, and/or experts in central Purchasing or Accounting. Ability to complete job assignments accurately, quickly yet thoroughly, and reliably under extremely heavy workloads. Ability to use good judgment, make use of available resources and keep work area in an orderly and organized manner. Strong customer service skills to respond professionally and effectively to requests for service and resolve customers issues. Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies Analytical skills to reason through the logic of a problem, and familiarity with policies, procedures, systems, and organizational structure to facilitate independently seeking out information needed to resolve and complete project. Knowledge of purchasing, shipping, and warranty terminology. Adequate knowledge of scientific and technical terminology and commodities when purchase requisitions are received. Ability to maintain strong ethical and professional approach to work. Ability to maintain confidentiality and exercise discretion. Ability to initiate and maintain organized electronic and paper filing systems to facilitate easy retrieval.

Preferred:

Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options. Some knowledge of the organization's departments and operations required in order to meet their procurement needs. Experience performing purchasing functions at UC, including knowledge of and familiarity with UC policies and procedures Experience with processing both routine and complex payments and reimbursements in accordance with UC policies and procedures Working knowledge of University Procurement, Accounting, Receiving, Bookstore, and EH&S Departments, systems, and organizational structures. University purchasing and financial systems Familiarity with the Uniform Commercial Code (UCC) and the Federal Acquisition Regulations (FAR). Knowledge of Contract and Grant and EHS Regulations and Policies and Procedures as they apply to purchasing, reimbursements and accounting.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Opening ID: 60287Reports To: Manager and Associate DirectorWorking Title: Departmental Purchase and Finance AnalystDepartment: Engr Adv Power & Energy PgrmBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007740Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5Employee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4680525&targetURL=

Job Opening ID: 60287Reports To: Manager and Associate DirectorWorking Title: Departmental Purchase and Finance AnalystDepartment: Engr Adv Power & Energy PgrmBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007740Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5Employee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13469834-departmental-purchase-and-finance-analyst





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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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