The Johns Hopkins University School of Nursing Office of Research Administration (NORA) is looking for an eager and self-motivated Sr. Grants & Contracts Analyst to join our team as a Sr. Grants and Contracts Analyst. We offer a flexible work environment that is suited for a person who can demonstrate their ability to be a high-performing and organized individual dedicated to independently and proactively meeting the needs of our stakeholders in a timely and accurate fashion. This is a unique opportunity to be a part of a collaborative team focused on building innovative and forward-thinking approaches for a growing school. We need persons with high analytical ability and exemplary customer service to support faculty and students toward the mission of improving the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice, and service. The Analyst will provide dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions that include, but may not be limited to proposal preparation, submission, budget development, account reconciliations and oversight, budget projections, billing/invoicing, reporting, compliance, and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within the department. This role may serve as the lead Grants & Contracts position, in departments where a Grants & Contracts Manager doesn't exist.
Types of Sponsored Awards for which the position is responsible.
This position works independently on a variety of complex level grants/contracts, including those from a variety of federal, state and foundation sponsors. These grants, contracts and awards may involve highly detailed budgets, multiple projects, Cores and Sub awards, Investigator-initiated, Consortium and New Center grants, higher complexity Foundation grants and clinical trials. Will also provide direction and assistance with Subawards to and from other institutions on various funding sources.
Specific Duties & Responsibilities
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Provide instruction, preparation assistance and support related to application procedures.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Prepares, edits, and or reviews budgets and related justification for appropriateness and completeness of content in conjunctions with PI and collaborators.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Associate Director and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
Serve as liaison between research units, central offices and funding agencies.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
Special Knowledge, Skills, & Abilities
Ability to utilize excel to create basic to moderately complex projections, trends, and analyze data.
Knowledge of accounting and budgeting theory and practices required. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Ability to adapt and utilize automated processes.
Ability to learn to work virtually using Teams, Zoom, and other Microsoft products made for collaboration.
Superior organizational, analytical, and customer service skills.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: Min $62,300 - Max $109,000 Annually ($81,435 targeted; Commensurate with experience) Employee group: Full Time Schedule: Monday-Friday 8:30 - 5:00 Exempt Status: Exempt Location: Remote Department name: Research Finance Personnel area: School of Nursing
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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