The Johns Hopkins Carey Business School is seeking a Grants & Contracts Analyst. The position reports to the Director of Financial Planning and Services and will provide dedicated professional level sponsored funds management, with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding. The Grants & Contracts Analyst will function at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and NASA. These grants, contracts and awards may involve detailed budgets, sub awards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, sub awards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials. The primary duties and responsibilities of the position include:
Specific Duties & Responsibilities
Partner with faculty toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Ensure that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Manage all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is setup appropriately.
Initiate all salary change ISRs, EAs and effort forms (e-forms) related to grants activity. Monitor and audit payroll records for completeness, accuracy and compliance on a monthly basis.
Ensure that post-award responsibilities are completed, including budget distribution, e-form setup, effort reporting, cost transfers, paying invoices, processing complex shopping carts and paperwork finalization related to subcontract setup.
Conduct complex award management activities, including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
Prepare monthly reconciliations for all sponsored accounts to ensure that transactions are complete, accurate, and in compliance with JHU policies and procedures.
Exercise discretion and judgment in resolution of all questions related to faculty sponsored accounts and advise faculty on availability of the funds.
Assist with special projects and other duties as assigned.
Special Skills, Knowledge & Abilities
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA
Must be collaborative with excellent interpersonal and customer service skills.
Must be able to set and manage multiple priorities, and respond quickly to changing needs and goals.
Strong verbal and written communication skills.
Ability to work effectively both independently and in a team environment with a diverse constituency.
Strong skills in problem-solving, reconciling financial accounts.
Excellent organization skills and attention to detail.
Technical Qualifications or Specialized Certifications
SAP experience is preferred.
Knowledge and proficiency in the use of financial software applications, Coeus, JAWS, MS Office Suite.
Two years of administrative/budgeting experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: Min $53,300 - Max $93,500 Annually ($70,000 targeted; Commensurate with experience) Employee group: Full Time Schedule: M-F 830a-5p Exempt Status: Exempt Location: Hybrid/JH at Harbor East Department name: Financial & Administration Personnel area: Carey Business School
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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