Career Center

University of California Irvine

Purchasing Coordinator


Updated: Nov 2, 2023
Location: Irvine-Campus
Job Type:
Department: Anesthesiology



Job Opening ID: 60987

Reports To: Finance Manager

Working Title: Purchasing Coordinator

Department: Anesthesiology

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: Orange/Hybrid

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

We are a patient-centered anesthesia team providing exceptional perioperative care while advancing the science of anesthesiology and developing the next generation of leaders in our field.

Under the general supervision of the Finance Manager, this position coordinates, audits and processes Procurement, Travel and Reimbursement requests. Ensures compliance with all University purchasing and financial policies and procedures; independently researchers and provides information and options to faculty and departmental personnel. Facilitates requests from individuals within the department and maintains excellent communication with Faculty, Residents, Administration and external agencies and/or vendors.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$27.34 - $32.64 (Hourly Rate) Expected Pay Range within the Full Salary Range $27.34 - $39.18 (Hourly Rate)

Required:

Ability to work independently, organizing and processing detailed work, with changing priorities, time constraints, frequent interruptions and general supervision.

Ability to communicate clearly and effectively to request additional information, place and expedite orders, explain regulations, provide updates on Required order status, arrange for returns, close out orders, and coordinate repairs and maintenance requests.

Skill to analyze and determine appropriate policy, how to best process request, whether additional information is needed, how best to obtain additional information, and when to consult with colleagues, supervisor, and/or experts in central Purchasing or Accounting.

Ability to complete job assignments accurately, quickly yet thoroughly, and reliably under extremely heavy workloads.

Ability to use good judgment and make use of available resources.

Strong customer service skills to respond politely and diplomatically to requests for service and resolve internal customers issues.

Working knowledge of University Procurement, Accounting, Receiving, Bookstore, and El-l&S Departments, systems, and organizational structures.

Knowledge of purchasing, shipping, and warranty terminology.

Knowledge of scientific and technical terminology sufficient to recognize subject matter of purchase requisitions received.

Ability to maintain strong ethical and professional approach to work.

Working knowledge of personal computer systems, Microsoft Office software, University purchasing and financial systems, ability to quickly perform data entry, maintain databases, and retrieve data for order research, status queries, or reporting.

Ability to maintain confidentiality and exercise discretion.

Ability to initiate and maintain organized electronic and paper filing systems to facilitate easy retrieval.

Preferred:

Experience performing purchasing functions in UC system, including knowledge of and familiarity with UC policies and procedures and relevant business and finance bulletins, such as: BUS-4, University Commodity Codes for Equipment and Supplies; BUS-34, Securing the Services of Independent Consultants; BUS-43, Materiel Management; BUS-50, Controlled Substances Program; G-46, Guidelines for Purchase and Use of Cellular Phones; and other policies and regulations pertaining to purchasing activities.

Experience with processing both routine and complex payments and reimbursements in accordance with UC policies and procedures, including familiarity with BUS-79, Expenditures for Entertainment, Business Meetings, and Other Occasions; G-13, Policy and Regulations Governing Moving and Relocation; G-28, Policy and Regulations Governing Travel; G-41 & 42, Policies on Employee Non-Cash Awards and Gifts to Non-Employees: G-43, Policy on University Membership in Organizations; and other policies and regulations pertaining to reimbursement and disbursement activities.

UCI purchasing/accounts payable PALCard/KFS, financial systems and on-line capabilities.

Knowledge of Contract & Grant and EHS Regulations and Policies and Procedures as they apply to purchasing, reimbursements and accounting.

Knowledge of purchasing practices as they relate to the purchase of hazardous materials.

Working knowledge of University Procurement and Accounting policies and procedures as they relate to high value, low value, PAL card purchasing, UCI Corporate Card activities.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Job Opening ID: 60987Reports To: Finance ManagerWorking Title: Purchasing CoordinatorDepartment: AnesthesiologyBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: Orange/HybridPercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4757638&targetURL=

Job Opening ID: 60987Reports To: Finance ManagerWorking Title: Purchasing CoordinatorDepartment: AnesthesiologyBargaining Unit: CXFLSA: Non-ExemptPayroll Job Code: 004722Job Location: Orange/HybridPercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13523773-purchasing-coordinator





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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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