Career Center

University of California Irvine

Contracts & Grants Research Administrator


Updated: Nov 14, 2023
Location: Irvine-Campus
Job Type:
Department: Environ & Occ Health Dept

Job Opening ID: 58773

Working Title: Contracts & Grants Research Administrator

Department: Environ & Occ Health Dept

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 006206

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Position Summary:

The Department of Environmental and Occupational Health is a regional leader in research, training, and advocacy for a wide range of topics related to environmental health science and occupational medicine. It is one of the only academic departments that conduct research and provide training in occupational and environmental health science in Orange County.

Major duties include restricted and unrestricted funds management, contracts and grants budget monitoring, divisional budgeting, reconciliation of divisional accounts with accounting ledgers and financial account transfers. Develops and maintains systems to assure conformity with UC accounting policies. Utilize Decision Support Systems to generate reports, ensure data is accurately reported in the system. Audit and analyze data for assigned projects. Auditing and reporting of Clinic billing activities. The incumbent is responsible for all aspects of proposal post award administration and management. Working Pre-award knowledge is preferred. Incumbent prepares in-house financial reports for use by the faculty. The duties of this position require frequent interaction with program officers and sponsors at federal, state and industry funding agencies as well as counterparts from the UCI Sponsored Projects, UCI contract and grant accounting office, and various other UC Campus departments. Under the general direction of the Department Manager the incumbent is responsible for the financial and administrative management of federal and private contracts and grants (approx. $20.5 million) as well as other extramural funds and other accounts that support various research and instructional programs within Environmental and Occupation Health including post award grant management. As part of the Business and Administration Team, the incumbent has independent decision-making authority, policy analysis and interpretation and independent problem-solving responsibilities that requires on-going interaction with all levels of university and agency faculty and staff. Incumbent is responsible for providing specific direction to faculty and staff to assure compliance with recent revisions to contract and grant costing principals. This requires knowledge in agency specific contracts and grants policies; material management to include purchasing and equipment acquisition principles; personnel/payroll policies and procedures; gift administration; recharge principles; research subcontracting concepts; indirect cost principles; policies and practices related to Uniform Guidance/UG, FDP, Federal CAS requirements.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$66,700.00 - $118,500.00 (Annual Salary)

Required:

5+ years of proposal and post award management

5+ years of complex financial analysis experience

Ability to identify, collect, and analyze information from multiple sources

Advanced knowledge of finance policies, practices, and systems

Advance ability to effectively present complex finance related information both verbally and in writing

Bachelor's degree in related area and / or equivalent experience / training.

Working knowledge of Microsoft Office Applications Ability to interpret and summarize complex financial information and narrative reports pertaining to such topics as budget development fiscal planning and reconciliation Ability to audit documents and determine compliance to policies Demonstrated ability to make sound decisions and employ effective problem-solving techniques Working knowledge of University general accounting, payroll accounting, contract and grant accounting And purchasing policies and procedures Ability to exercise discretion and confidentiality of financial and personnel matters Demonstrated skills to independently analyze situations, interpret data, define problems and/or objectives, identify relevant factors, and formulate logical conclusions and recommendations Ability to organize, prioritize, and manage a complex workload in an environment with changing priorities and competing deadlines. Possess excellent mathematical, financial/business and analytical skills with the ability to formulate clear and concise budgets, financial spread sheets, and reports useful for planning and decision-making.

Preferred:

Knowledge of Kuali Financial System Knowledge of School of Medicine Decision Support System Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration to include Uniform Guidance UG, FDP/RTC OMB Circular A-21, A110, A133 and generally accepted accounting standards, SAS 112 and records maintenance/retention standards Minimum of one year of UC experience managing multi-million-dollar research awards. Ability to work independently and proactively advise Principal Investigators about account balances, Experience administering research funding from agencies such as the National Science Foundation, and National Institutes of Health.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://apptrkr.com/get_redirect.php?id=4792053&targetURL=

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan

Legal Right to work in the United States

Vaccination Policies

Smoking and Tobacco Policy

Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act

E-Verify

Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.


To apply, visit https://careersucirvine.ttcportals.com/jobs/13316992-contracts-and-grants-research-administrator





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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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