Career Center

Financial and Administrative Officer

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $100,100 - $190,500
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Leonard Mueller
Application Deadline: Open Until Filled

Position Information:
Provide leadership in the management of financial, personnel, student affairs, administrative and research support of operational infrastructure for the department of Chemistry, including Chemistry student affairs units, both graduate and undergraduate, and the CNAS Shops for the College of Natural and Agricultural Sciences (CNAS).As the Financial and Administrative Officer for Chemistry within CNAS, the incumbent provides daily management for the administrative team that supports these groups. The management functions are highly complex based on the following: As of 07/01/24, $53 million allocated and $32 million expended annually. Funding comprised of state, extramural and sales and service. Total employees on payroll as of July 2024: ~275, which includes ~34faculty instructors/researchers. The FAO provides recommendations to the chair and is the primary staff contact, serving to direct the day-to-day operations by assigning and motivating staff, maintaining expert-level financial and administrative controls and promoting a culture of safety. The FAO is responsible for ensuring adherence to policy, establishing best practices within the scope of responsibility and working in collaboration with the Dean's Office and central campus offices to meet departmental objectives.

The full salary range for the Financial and Administrative Officer is $100,100 - $190,500. However, the expected pay rate for this position is up to $190,500. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. For information on how to submit proof of vaccination please visit the EHS Q&A Site.


Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

8 - 13 years of related experience.

Required

Previous supervisory/managerial experience.

Preferred

Special Conditions
Special

Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

Required

Minimum Requirements

Broad knowledge of common organization-specific and other computer application programs.

Demonstrated management and conflict resolution skills to effectively lead and motivate others.

Proven skills to quickly evaluate complex issues and identify multiple options for resolution.

Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.

Strong verbal and written communication skills; ability to influence/persuade all levels of staff.

Proven ability to organize department work functions in an efficient and effective manner.

Ability to respond effectively to facilities and safety issues by taking immediate action and engaging experts to broker resolution.

Demonstrated ability to tackle tough HR issues including reductions-in-time, grievance resolution, etc., coupled with the ability to recruit, train, motivate, and retain a well-qualified administrative staff.

Ability to determine priorities and remain flexible while navigating competing demands.

Experience developing budgets and projecting expenditures for sales and service activities using a variety of scenarios and methods.

Preferred Qualifications

Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.

Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.

Skills to work collaboratively with other locations.


Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
ADMIN MGR 1 000547 25 Leonard Mueller Leonard Mueller

Positions Directly Supervised
Job CodeTitleFTE

007119

RSCH AND DEV ENGR 2

2

007375

ADMIN SUPV 2

1

007714

ACAD HR ANL 2

1

008311

LAB GLASSBLOWER PRN

1

009602

LAB AST 3

1

Generic Scope
Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Custom Scope
Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Custom Scope
Provide leadership in the management of financial, personnel, student affairs, administrative and research support of operational infrastructure for the department of Chemistry, including Chemistry student affairs units, both graduate and undergraduate, and the CNAS Shops for the College of Natural and Agricultural Sciences (CNAS).As the Financial and Administrative Officer for Chemistry within CNAS, the incumbent provides daily management for the administrative team that supports these groups. The management functions are highly complex based on the following: As of 07/01/24, $53 million allocated and $32 million expended annually. Funding comprised of state, extramural and sales and service. Total employees on payroll as of July 2024: ~275, which includes ~34faculty instructors/researchers. The FAO provides recommendations to the chair and is the primary staff contact, serving to direct the day-to-day operations by assigning and motivating staff, maintaining expert-level financial and administrative controls and promoting a culture of safety. The FAO is responsible for ensuring adherence to policy, establishing best practices within the scope of responsibility and working in collaboration with the Dean's Office and central campus offices to meet departmental objectives.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.

30%

Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources.

10%

Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s).

10%

Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.

10%

Manages systems and procedures to protect departmental assets.

• https://jobsportal.ucr.edu/jobs/35292177
  
  
  
  
  
  
  
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