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Lick Observatory Facilities Supervisor

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Job ID: 71127

JOB POSTING

THIS POSITION IS BASED AT LICK OBSERVATORY, MT HAMILTON, CA

Lick Observatory, located on Mount Hamilton, is the worksite for this position and is located 19 miles east of San Jose on Highway 130 at 4,200 feet elevation.

Year-round residential housing with nominal rent is available for the selected Facilities Supervisor candidate. Residents are responsible for personal utilities costs.

Lick Observatory offers a friendly working environment with a diverse set of challenges, in addition to the incredible views of the surrounding areas.

Other benefits to working at UC Santa Cruz / Lick Observatory include:

• Medical, Dental & Vision Care Insurance Plans
• UC Retirement Plans
• Group Term Life Insurance
• Legal Insurance
• Pet Insurance
• Paid Holidays plus accrued vacation and sick leave

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-13-2024



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The University of California Observatories (UCO) is a Multi-Campus Research Unit (MRU) funded via the University of California Office of the President, Office of Research and headquartered on the UC Santa Cruz campus. UCO operates on behalf of astronomers, researchers, postdoctoral scholars, graduate and undergraduate students across the UC system who are engaged in research, education and training in optical and infrared astronomy. In addition to managing the technical, physical plant and public outreach operations of the Lick Observatory on Mount Hamilton, California, UCO provides the scientific and administrative liaison to the shared Keck Observatory on Maunakea, Hawai'i and the international collaboration for the Thirty Meter Telescope (TMT) Project. UCO comprises extensive scientific and technical staff and facilities at UC Santa Cruz and Lick Observatory as well as administrative and business services. The Lick Observatory telescopes are scheduled 363 days per year, weather permitting. Additionally, Lick hosts about 30,000 members of the public via its summer programs and casual visitors.

More information can be found at: https://www.lickobservatory.org/

JOB SUMMARY

Under the direction of the Lick Observatory Superintendent, the Facilities Supervisor is responsible for planning and scheduling of routine and emergency maintenance at Lick Observatory, Mount Hamilton, where year-round residential housing with nominal rent is available for the selected candidate. At 4,200 feet, the site covers about 3,600 acres, and over 100,000 square feet of maintained buildings including telescope domes, shop and public buildings as well as employee residences. The incumbent also supervises the maintenance and custodial staff, plans and oversees deferred maintenance and capital facility projects, performs skilled work as required, and represents maintenance operations at meetings with Lick Observatory management.

APPOINTMENT INFORMATION

Budgeted Salary: $92,550 - $108,100 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri, with a chance of response needed during emergencies
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Lick Observatory - MT Hamilton, CA

Union Representation: Non-Represented

Job Code Classification: 005198 (FAC SUPV 1) Grade 22

Travel: Never or Rarely

JOB DUTIES

50% - Maintenance Operations Management

• Develops annual and long-range maintenance and facility plans for Lick Observatory located on Mt. Hamilton. Performs daily planning and scheduling of work assignments of the general maintenance and custodial staff. Includes ordering and inspecting materials required for the job, dispatching, establishing or adjusting work priorities to meet schedules, analyzing and resolving work problems and maintaining work records and inventory. Scheduling requires balancing of priorities among scientific, residential and public spaces. Prepares staff schedule ensuring facility coverage every day of the year, including weekends and holidays. Develops lists of work to be done safely and effectively by weekend employees. Inspects work in progress and completed assignments to ensure the quality of work produced by those supervised.
• Inspects building, facilities and equipment on scheduled basis to determine maintenance needs. In conjunction with the Lick Observatory Superintendent, and the Associate Director of Administration, develops the deferred maintenance priority list with appropriate justification and estimates.
• Supervises the operation and maintenance of the Mt. Hamilton Community Water System, emergency generator, fire booster pump and the power distribution system. Receives copies of reports from Water Monitors and takes action to remedy deficiencies and / or notifies as appropriate. Ensures compliance with California Department of Health.
• Assists the Superintendent in developing the annual maintenance budget, deferred and special project budgets.
• Hires, trains, observes, conducts performance evaluations and merit reviews. Meets regularly with individual and collective staff to ensure reciprocal communication and feedback. Responsible for injury and accident reporting. Analyses and resolves problems in motivating those supervised to do their work properly and with the desired degree of efficiency.
• Plans for and acquires additional skills related to work responsibilities for self and employees. Schedules training and / or instructs employees in areas of special competence, such as electrical installation and maintenance, appliance repair, furnace and boiler maintenance, maintenance of control systems, automotive repair, etc. Ensures all work is completed to comply with uniform building codes as well as federal, state, local, and University standards.

35% - Skilled Work

• Performs journey level electrical work including: Diagnosis and repair of electrical malfunctions in motors, motor starters, pumps, compressors, boilers, water heaters, switches, relays, furnaces, air conditioning systems & chillers, low voltage control circuits, 3-phase 220 volt A.C. circuits, and any electrical apparatus on maintained buildings including telescope domes, shop and public buildings as well as employee residences.
• Performs basic HVAC, plumbing, and carpentry work.
• Maintains knowledge of uniform building codes, state and local building and electrical codes including fire, residential, mechanical and plumbing codes.

10% - Project Manager

• Prepares scope and specifications of work and solicits bid from contractors in accordance with university policies and procedures. Works with campus and UCO business office staff to prepare purchase orders and contracts. Inspects work to ensure compliance with contract.
• Serves as liaison to representatives of campus and contractors for Mt. Hamilton capital facility projects managed by campus Physical Plant. Reviews project blueprints and provides feedback to campus reps on scope and scheduling. Responsible for updating Lick Observatory Superintendent, Deputy Director, Associate Director of Administration and community on projects.

5% - Safety Programs

• Ensures compliance with state environmental, health and safety codes and training requirements (i.e., CAL-OSHA Title 8 and SB 198), in conjunction with the campus Environmental Health and Safety Office. Reports upon and remedies safety hazards and unsafe work practices. Remains current on applicable laws and regulations concerning products, equipment and work place safety. Works with Safety Technician to maintain staff awareness of safety issues.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Demonstrated Experience in managing physical plant maintenance with knowledge in most of the following areas:
  • Structure repair and maintenance
  • Electrical systems
  • Heating systems
  • Plumbing
  • Painting and waterproofing
  • Sewage disposal system
  • Water supply and distribution
  • Power equipment and tools
  • Rolling stock maintenance
  • Safe handling of hazardous materials
• Substantial experience performing journey-level electrical work.
• Experience in developing and working with established budgets.
• Experience in independently coordinating work and project schedules by determining the time and sequence of actions to be taken to optimize efficiency and minimize duplication of effort.
• Excellent communication skills, both written and verbal. Ability to develop written maintenance plans, reports and procedures.
• Ability to interact effectively with a variety of people, from the University (management, campus staff, astronomers, technical staff) and outside the University (contractors, vendors, general public).
• Demonstrated experience in supervising with the ability to effectively train and evaluate employees, foster a cooperative environment, motivate others, and administer necessary corrective action.
• Demonstrated experience in diagnosing and resolving maintenance problems such as scheduling, prioritizing, emergency repairs and vendor relations issues.
• Ability to remain up to date on changing safety laws and regulations concerning products, equipment and work environment and to effectively disseminate information to affected parties.
• Skill in using computer applications such as word processing, spreadsheet, mail, and database programs.

PREFERRED QUALIFICATIONS

• Experience in and / or knowledge of plumbing, HVAC, and carpentry.
• Licensed for electrical work on switchgear and high-voltage back-up generator systems.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire.
• Must possess a current forklift operator license or have the ability to obtain it within 6 months from date of hire.
• Must possess a valid license to drive in the state of California.
• Interviewees will be required to provide a current DMV record.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to perform work in a rugged physical environment and inclement weather with challenging infrastructure requirements.
• Ability to conduct outdoor site visits, including use of required personal protective equipment, as required to conduct investigations, inspections, or view work in place.
• The selected candidate will be required to work all scheduled hours on-site.
• Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs, and work an alternate work schedule shift as required.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to work safely in areas where hazardous materials are present or stored.
• Ability to wear a respirator in accordance with the California Code of Regulations Title 8, 5144.
• Ability to wear proper safety attire (long pants, closed-toe shoes, etc.) and personal protective equipment common in a laboratory setting.
• Ability to read signs and follow directions on labels that are written in English as well as ability to read and understand Material Safety Data Sheet (MSDS) and the proper use of chemical compounds.
• Ability to travel to multiple work locations on and off campus.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at: https://drive.google.com/file/d/1hUBiz3WS3zErEGOhSOu7KZZPzGkTwr_2/view?usp=sharing. This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination


APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psc/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=71127&PostingSeq=1&SiteId=11〈uageCd=ENG&FOCUS=Applicant

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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